|Salary:||Monthly salary: $6,003 – $7,519|
|Entity:||City of Mountlake Terrace|
Under the direction of the Finance Director, performs professional level accounting activities and functions to collect, analyze and communicate a wide variety of data and information. The work in this classification requires the exercise of independent, responsible, and accurate judgment in successfully establishing, revising and implementing accounting procedures. Work also requires comprehension of complex accounting issues, recommending feasible solutions and making presentations. May supervise professional, technical, clerical, temporary or intern personnel.
Individuals assigned to this classification are required to have thorough knowledge of generally accepted accounting principles, develop innovative solutions to a variety of fiscal problems, and must possess the ability to communicate clearly, persuasively, and tactfully, both verbally and in writing with City staff, management, and other government agencies. Work is performed under the supervision of the Finance Director and is reviewed through conferences, and review of reports and records in accordance with applicable procedures and regulations.
This is a non-union position that is exempt from overtime.
ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:
• Responsible for reviewing, auditing and reconciling financial transactions including journal entries, accounts payable, accounts receivable, payroll, utility billings and other accounting processes and ensures that data is documented and timely.
• Evaluates the performance of assigned staff; provides constructive feedback to staff, plans, coordinates and arranges for appropriate training of assigned staff; coaches and motivates staff, participates in the selection of accounting staff; and makes recommendations to the Department Director regarding transfers, reassignments, terminations and disciplinary actions.
• Direct activities of assigned staff to ensure accurate and timely accounting and reporting of City’s finances; assigns and evaluates work, monitors progress, revises procedures and work approaches to improve effectiveness.
• Develops, improves, implements, and enforces accounting policies and procedures in compliance with laws, adopted City policies, codes and overall departmental goals and objectives.
• Oversees the payroll function; reviews payroll activity for accuracy; reviews payroll policies and union contracts and ensures compliance.
• Oversees the accounts payable and purchasing functions; reviews departmental purchasing practices for compliance with adopted policies and procedures; audits purchase requests for selection of correct account coding; approves invoices and purchase orders; audits “open purchase order” vendor accounts for compliance with adopted policies and procedures; and, instructs other department employees on correct purchasing procedures.
• Oversees the utility billing function; reviews adjustment and waiver requests; ensure timely billing of utility accounts; assists with customer inquiries as needed and ensures high quality customer service by utility staff.
• Oversees the City’s treasury functions including timely completion of monthly bank reconciliations; maintain compliance with city investment policy and manages the City’s banking relationships.
• Assists with the administration of the City’s liability, property, auto and fidelity insurance programs including the claims process.
• Participates in the development of the annual budget, budgetary procedures, salary and benefit cost estimates, and detailed review of the preliminary and final budget documents and prepares assigned portions of the annual budget.
• Responsible for providing confidential research reports and analysis for the City’s labor negotiating team.
• Responsible for overseeing grant agency invoicing and reimbursements to ensure that grant and contract work is reimbursed to the City in a timely manner.
• Assists with capital project oversight, and compliance.
• Communicates with Directors, city staff and outside organizations to coordinate activities and programs, resolve issues and conflicts and exchange information.
• Assists with development, administration, and maintenance of the Capital Improvement Program and Capital Facilities Program.
• Analyzes, reviews and prepares a variety of complex financial reports and reports related to specific function; draw conclusions and make appropriate recommendations to Department Director.
• Interpret generally accepted accounting principles prescribed by the Governmental Accounting Standards Board (GASB), implement any changes and ensure the results are correct. Work closely with all user departments to train and help implement these changes.
• Implement accounting changes in conformance with State of Washington Budgeting, Accounting, and Reporting System (BARS) requirements.
• Prepare statements, notes, statistical information, and schedules for the Comprehensive Annual Financial Report.
• Establish, maintain, and monitor chart of accounts for all City departments.
• Reviews source documents for compliance to rules and regulations; determines proper handling of accounting and technical transactions within designated limits; validates accuracy of data entry and reports discrepancies.
• Checks documents for validity and accuracy of information; performs mathematical calculations; records, files and distributes related paperwork and documents.
• Provides information and assistance to employees and others having business with the City; responds to requests for information, and attempts to resolve them by researching files and records within the scope of authority; refers matters requiring policy interpretation to supervisor for resolution.
• Assists in the preparation of the City’s annual financial report; collects financial information and compiles data for financial reports and state audit.
• Delegate responsibility and appropriate authority to assigned staff. Monitor daily work activities to assure the timely and accurate completion of functional responsibilities.
• As assigned, serve as Acting Department Director in the absence of the Finance Director.
• Maintains absolute confidentiality of work-related issues, client records and City information.
OTHER DUTIES AND RESPONSIBILITIES:
The duties, essential functions and qualifications contained in this job description reflect general details as necessary to describe the principal functions, the level of knowledge, and scope of the responsibility typically required of the job. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences, to equalize peak work periods, or to otherwise balance the workload.
Education, Training and Experience Guidelines:
Bachelor’s Degree in Accounting, Finance, Business Administration or related field and three years of progressively responsible professional accounting experience, including experience with general ledgers and journal entries, financial reports, recordkeeping and budget preparation in a medium to large scale finance or accounting department; preferably in government/public sector accounting. In addition, three years of staff supervisory responsibility.
Must have a valid Washington State driver’s license (or be able to attain at time of appointment) and a driving record acceptable to the City’s insurance carrier.
Verification of identity and United States work authorization must be complete as required by the Immigration Reform and Control Act.
• CPA license preferred.
• Must be able to successfully complete and pass a background check including a credit check.
Required Knowledge of:
• Advanced mathematical computations and statistical methods adequate to correctly perform work.
• Analysis of complex financial statements, reports and systems.
• Applicable state and Federal statutes, rules, codes and regulations.
• Business English, grammar, spelling, punctuation, and composition.
• City policies and procedures.
• Generally Accepted Accounting Principles (GAAP); Government Accounting Standard Board (GASB); State of Washington Budgeting, Accounting and Reporting system (BARS); Government Accounting, Auditing and Financial Reporting (GAAFR), Generally Accepted Auditing Standards (GAAS) for Public Sector financial management and related federal, state and local laws and codes.
• Grant recording and reporting for compliance with BARS and CFR 200 – Uniform Administrative Requirements.
• Laws, rules, and regulations governing accounting procedures in municipal operations as well as state and federal grants.
• Municipal accounting, finance, auditing, budgeting, taxing, and other related systems and procedures.
• Operation of computer software applications (i.e., Microsoft Excel, Microsoft Word, Access and MUNIS) and other office machines and equipment.
• Performing a variety of professional accounting duties including financial analyses and forecasts.
• Preparation of financial statements and comprehensive accounting reports including the ACFR and budgeting procedures.
• Principles and practices of governmental budget preparation and administration.
• Proper principles and practices of preparing, entering and posting journal entries.
• Record keeping and file maintenance principles and procedures.
• Supervisory and training principles, methods and techniques.
• Be discreet and to maintain professional confidentiality of materials and information.
• Communicate effectively verbally and in writing clearly with the public and coworkers in person, via telephone and in writing.
• Demonstrate strong problem-solving abilities.
• Develop innovative solutions to a variety of fiscal problems.
• Effective hearing and speaking are required to exchange information.
• Establish and maintain effective working relationships with co-workers, supervisors and general public.
• Exercise sound, reasonable judgment and exercise appropriate discretion.
• File numerically and alphabetically.
• Follow verbal and written instructions and learn operations and procedures.
• Handle situations firmly, courteously, tactfully, and with respect for the rights of others.
• Maintain clear, concise and accurate records and report on items that need attention.
• Occasionally lift up to 50 pounds.
• Prepare, analyze, and interpret financial records and reports using specified accounting and auditing procedures.
• Quickly comprehend and carry out instructions.
• Read typed and handwritten notes.
• Relate to others in a courteous and respectful manner.
• Sit or stand for extended periods, walk, reach with hands and arms overhead, above the shoulders and horizontally, stoop, kneel, crouch, climb or crawl, ascend/descend ladders and inclines, reach, bend at the waist, push/pull grip, twist, lift, throw materials or otherwise positioning oneself to accomplish tasks.
• Vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, color differentiation, and the ability to adjust focus.
• Type and perform data entry.
• Work independently and reliably complete tasks on time.
• Work, plan, organize, and prioritize independently with minimum supervision and direction.
• Work safely and in compliance with federal and state laws and regulations, and with City laws, policies, and standards.
• Use Microsoft “Windows” word processing, email, internet, spreadsheet and other programs to produce letters and reports.
• Analyzing and interpreting fiscal and accounting reports.
• Entering data and numerical information into a computer system with speed and accuracy.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside agencies, community groups and the general public.
• Exhibit professional conduct and compliance with all department regulations and safety standards, while working toward department goals, and objectives.
• Identifying and reporting discrepancies.
• Interactions with a diverse range of customers and individuals including ages and abilities; potential for dissatisfied or abusive behavior and confrontations from public.
• Interpreting and administering policies and procedures sufficient to administer, discuss, resolve and explain them.
• Interpreting and applying federal, state and local policies, laws and regulations.
• Making efforts to modify workload to assist with an emergent problem, assignment or project whenever feasible.
• Meeting deadlines, working with multiple projects and overseeing, verifying, and validating the work of others, including those in other departments.
• Preparing informative and statistical reports.
• Responding to inquiries from customers, regulatory agencies, audit firms or members of the business community.
• Reviewing and verifying mathematical calculations and maintaining accurate accounting records.
• Reviewing and monitoring accounting documents for accuracy and completeness.
• Supervisory and training principles, methods and techniques.
• The environment is sometimes stressful, working under tight deadlines, with distractions and interruptions, and requires the ability to shift priorities rapidly.
• Understanding and applying accounting standards and procedures, and applicable Federal and state rules and regulations for specialized areas of assignment.
• Utilizing personal computer software programs and other relevant software affecting assigned work and in compiling and preparing spreadsheets.
• Phone: 425.744.6225 – Human Resources