|Job Title:||Accounting Manager|
|Salary:||$5,806 to $7,068 per month|
|Entity:||Thurston County Sheriff’s Office|
|Closing Date:||December 20, 2018|
Reporting to the Bureau Chief of Financial Operations in the Sheriff’s Office, this position will direct the day-to-day activities and assigned staff of the accounting and financial functions. Responsibilities include the management and oversight of accounting systems with multiple funds, complex payroll processing, assisting with policy planning, and grant/contract administration.
Staffing: Plans, organizes, and supervises the work of assigned staff. Interviews and recommends candidates to be hired, trains subordinates, evaluates performance, and recommends disciplinary action. Analyzes and resolves the most complex problems that arise and provides on-going technical expertise.
During times of absences or heavy workloads, incumbent will perform duties of staff.
Accounting & Finance: Oversees and directs accounting functions to include accounts payable/purchasing, voucher preparation, fixed asset accountability and cash receipting, accounts receivable system and reimbursements. Recommends and implements approved policies and procedures to assure effective functioning of the accounting activities of assigned area and assure compliance with accounting standards and requirements.
Assists with the development, presentation, implementation, and control of a balanced budget. Analyzes the operating status, budget requests, revenues, fund balances and expenditures for each program. Compiles annual operating budgets for various funds and monitors approved budgets throughout the year to prevent over-expenditures and processes necessary adjustments to reflect changes in operating or funding conditions.
Designs, develops, and prepares complex financial management reports for use in department decision making and policy setting as well as completing other internal and external reporting requirements. Involves independent project work, evaluation and development of useful data and information.
Conducts periodic internal audit of accounting programs, expenditures, and activities to assure compliance with local, state and federal requirements and with any applicable grant or contract requirements.
Payroll: Oversees and manages the preparation of the office’s payroll functions. Audits and balances payroll entries to ensure accuracy of entries and ensures wages, incentive and special pay, and benefits disbursement are following applicable federal, state, and local law, and the collective bargaining agreement and personnel rules. Publishes payroll reports and forward to Civil Service Commission for certification.
Maintains and monitors employee leave accruals to ensure that appropriate levels are used in accordance with labor contracts and County personnel rules and Sheriff’s Office policies.
Reviews personnel information of new hires for correct salary placement and benefit packages in accordance with labor contracts and personnel rules.
Grant Management: Administers the office’s grant and contract management requirements to assure fiscal requirements are followed. Maintains grant receivables. Represents the office in dealing with State and Federal grant sources regarding accounting and fiscal information.
Inmate Accounting Support: Directs and supervises the collection and accounting of fees and prisoner funds throughout the Sheriff’s Office. May audit daily entries made by Corrections Deputies for proper input of jurisdictional holds, housing and program information to ensure proper fees are charged according to established policy. May notify Corrections Deputies of errors and instructs changes. Coordinates with Corrections management to implement modifications to the system for correct capturing of billing information.
May review fee transactions and inmate classification information for inmates participating in Correctional Options Programs. Resolves program differences and confers with Financial Operations Assistants to ensure proper data is entered into the correctional options accounting data base. Reviews monthly fiscal reports and audit billings to ensure that accurate billings are produced in compliance with County and Sheriff’s Office policies and court orders.
Other Assigned Duties: Represents the office on various other interdepartmental and intergovernmental committees and task forces.
When assigned, provides coverage of duties of the Bureau Chief of Financial Operations.
Performs other duties as assigned.
KNOWLEDGE SKILLS AND ABILITIES
• GAAP (Generally Accepted Accounting Principles), State of Washington BARS (Budgeting, Accounting and Reporting systems), and Thurston County Financial Policies and Procedures.
• Financial terminology.
• County, state, and federal laws and regulations, contractual terms and conditions, and established personnel management policies and procedures.
• Modern office management methods and techniques.
• Contemporary word processing and accounting software.
• Contemporary finance and automated accounting systems.
• Contemporary office practices and procedures to include various file systems and records maintenance.
• Basic English composition, grammar, punctuation, spelling, subject/verb agreement and organization of content.
• Planning, organizing and establishing work priorities.
• Exercising independent judgment to meet deadlines.
• Supervising the work of others.
• Identifying complex accounting issues and developing solutions to resolve those issues.
• Organizing, analyzing, interpreting and evaluating financial data.
• Establishing and fostering a cooperative and effective working relationship with other employees, organizations, and the general public.
• Communicating effectively via telephone or in person and maintaining a courteous attitude under stressful situations with individuals who are in various stages of emotional anxiety.
• Organizing data into appropriate usable format and preparing correspondence and documents from oral and written instructions.
• Detecting errors in accounting computer software.
• Effectively communicating with other agencies, as well as employees of the Sheriff’s Office.
• Counting and balancing large sums of money.
• Operating a calculator with speed and efficiency.
• Reading and comprehending legal and non-legal documents.
• Type 40 words per minute with 90% accuracy.
• Operate contemporary office equipment not limited to: fax and copy machines, calculator, and computer systems with state, county, and private software programs.
• Use the keypad on the computer 10-key keyboard with speed and accuracy.
• Maintain confidentiality of sensitive information received in conversation and from printed materials during the performance of duties.
• Must pass a background investigation which includes a personal history statement, background interview, and polygraph examination.
• Work independently with little supervision.
• Perform all of the essential job functions of the Financial Operations Assistant classification.
• Must be at least 21 years of age at time of appointment.
• Pursuant to RCW 41.14.100, must be a US citizen or lawful permanent resident and be able to speak, read, and write the English language.
• Must possess a high school diploma or GED.
• Valid Washington State Driver’s License at time of appointment or have requested and obtained an appropriate accommodation.
• Acceptable scores on Civil Service examinations.
• Bachelor’s degree in Finance, Business Administration, or similar field. Coursework must have included college-level commercial and/or governmental accounting courses. Additional related-experiences may be substituted for education on a year for year basis.
• Must have a minimum of four years progressively responsible experience in accounting with at least two years in governmental accounting. Two years supervisory experience required.
• Must have the ability to proficiently utilize a personal computer and appropriate software to successfully perform essential functions of the position.