Posting Date:  06/03/2021
Job Title:  City Clerk-Treasurer
Salary:  $84,588 – $99,516
Entity:  City of Elma
Closing Date:  Open Until Filled


The position of City Clerk/Treasurer is a full-time, non-union, management, Fair Labor Standards Act-exempt position which reports directly to the Mayor.
The job duties and responsibilities represented in this job description in no way imply that these are the only duties to be performed. This job description reflects general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility but should not be considered an all-inclusive listing of work requirements. The Clerk-Treasurer may perform other duties as assigned, including working in other functional areas to cover absences or relief, to equalize peak work periods, or to otherwise balance the workload. The employee occupying this position will be required to follow any other job-related instructions and to perform any other job-related duties requested by the supervisor.

Primary Duties

This job description reflects general details as necessary. Specific duties and responsibilities include, but are not limited to:
 Prepares and maintains financial records and annual budget for the City.
 Prepares and processes the City’s payroll.
 Oversees Accounts Payable and Receivable and balances monthly reports.
 Oversees Utility Billing procedures, and collects payments.
 Prepares agendas and packets for meetings.
 Attends City Council meetings and records proceedings.
 Executes assignments given by Council and/or Mayor.
 HR Officer.
 Serves as the Public Records Administrator.
 Responsible for all clerical records.
 Maintains insurance records and files claims.
 Maintains official municipal files of contracts, ordinances, and resolutions.
 Prepares and organizes ballot measures, working closely with the County elections department.
 Secretary/Examiner to Elma Civil Service Board.
 Coordinates and performs such services as a risk manager, ADA Compliance Officer, Customer Service
Representative, and serves as the City’s Equal Employment Opportunity Representative.
 Meets and confers with auditors, officials, utility customers, vendors, community organizations, the general public,
and other persons to provide information or referral on questions pertaining to City ordinances, policies, finance, and
administrative procedures, or other laws and regulations.
 Responsible for grants management.
 Interact with and assist legal staff under contract with the City.
 Works as the City’s Social Media Coordinator.
 Assures staff is sufficiently trained, including redundancy in critical skills.
 Keeps the Mayor apprised of significant issues needing attention.
 Performs related duties as assigned.


 At least five years supervisory experience preferably with City Government with excellent leadership skills

 At least five years accounting experience with demonstrated Managerial and Administrative experience preferably
governmental accounting

 Experience in the use of standard office equipment and computers

 Knowledge of standard Microsoft computer program applications such as WORD and EXCEL

 Employment history demonstrating progressive responsibility and supervision duties

 Must be bondable

 Notary Public or become one within six months

 Knowledge of municipal accounting procedures and software specifically Vision Municipal Software.

 Skills in routine office practices.

 Ability to act and make decisions on an independent basis.

 Ability to work well under pressure meeting multiple and sometimes competing deadlines and at all times
demonstrates cooperative behavior with colleagues and public officials.

Excellent interpersonal communication skills both verbally and in writing; including the ability to interact courteously
and tactfully with customers, elected officials, and employees.

Analyze, revise, and develop internal policies and procedures.

Proficient use of accounting software, spreadsheets, and word processing software, as well as common office

Proven Leadership and Supervisor experience.

Ability to maintain effective working relationships with various heads of other Departments, public officials, and
financial institutions.

Must be willing to assist other office staff when needed.

Contact Information

Diana Easton 360-482-2212

For Job Description and Application

Other Information

Please include a Cover Letter, Application, and a Resume (on the website- Quick Links)