Posting Date:  01/04/2019
Job Title:  City Treasurer
Salary:  42,000 to 62,000 annually
Entity:  City of Mabton
Closing Date:  February 2, 2019

Description:

City Treasurer – full time position, Salary Range: 42,000 to 62,000 annually, with an excellent benefits package and flexible work schedule. This is Administrative budgetary and financial management work. The employee occupying this position is responsible for planning, organizing, directing and controlling the City’s financial management, budget systems, budget calendar, customer services functions and risk management.

Anyone interested in this position may apply in person at City of Mabton 305 Main Street or can contact Mabton City Hall for additional information. (509) 509-831-2567.

Primary Duties

1. Attends city council meetings, study sessions, planning commission meetings, public meetings and takes meeting minutes, transcribes them and finalized meeting agendas and minutes.
2. Assists in preparing public notices for publication according to various legal requirements and procedures, numbers, resolutions and ordinances; processes and tracks contracts and agreements, grants and loans for the city
3. Responsible for the Municipal Code Book updates, codification, ratification, organization according to state law.
4. Receives and answer questions on the phone or in person (customer service desk); handles as rectifies citizen complaints, as needed
5. Establishes and oversees implementation of the policies, systems, and procedures governing all aspects of the City’s accounting, bookkeeping and financial reporting activities (ex: BARS, MRSC, LGIP, State Auditor’s Office, WFOA, OFM, grants, loans, agreements, etc.); assuring that financial management systems meet the requirements of the State Auditor’s Office (SAO) and other governing agencies and entities
6. Provides a variety of administrative support and assistance for the Administration Department and to the Mayor.
7. Manages all elements and components of the VISION municipal solutions financial software management system, to include; grants, payments, paychecks, invoices, vendor checks, Form W-2’s, finances, purchase orders, requisitions, credit card expenditures, purchasing, procurement, legal bids, grant payments/record keeping, budgeting, etc.
8. Prepares annual financial report and deals with the State of Washington (State Auditor’s Office – SAO) requests for information, justification and/or inquiries.

9. Ensures timely anu complete preparation of required internal and external financial records, reports and statistics, including those related to state and federal programs; assists management and staff in interpreting and acting on the information
10. Directs the preparation, coordination and completion of the city’s annual operating budget and comprehensive annual financial report, including preparation of and review financial forecasts, revenue estimates and projections. Prepares budget worksheets, works closely, with the Mayor in preparing preliminary budget recommendations for Council consideration and deliberation. Oversees preparation of preliminary and final budget documents, calendar and process.
11. Answers incoming phone calls, answers customer questions regarding city programs and services; projects, initiatives and takes messages when appropriate
12. Ensures all contracts, pay ordinances, administrative guidelines, Federal and State laws are implemented and correctly adhered to as they pertain to payroll; processes personnel action forms, ensures the accuracy of information, adjusts payroll master to reflect new hires, terminations, changes in payroll/benefits, transfers and other related changes.
13. Responsible for withholding accurately on garnishments, excessive leave balances, FICA, workers compensation and other necessary adjustments or withholdings/deductions
14. Reconciles payroll to budget (labor) distribution; prepares and issues warrants for payroll contributions as retirement, various other benefits along with required transmittal forms according to contract provisions; prepares and submits a variety of monthly, quarterly and year-end reports to various regulatory agencies such as Internal Revenue Service (IRS), Employment Security Department, etc. in a timely manner, accurate manner to avoid financial and legal penalties.
15. Manages and maintain the City’s risk management programs for personnel and facilities. Prepares RFP’s, RFQ’s and/or Bid Packages (scope of services or work) for insurance broker/consultant selection; coordinates the selection of insurance broker/consultant and third party claims administration. Assists in or adjudicates insurance claims and participates in resolution of unusual claims.
16. Works closely with the Mayor or designee regarding salary changes, new hires, separations of employment, preparations of various personnel and financial reports, etc.
17. Performs banking functions, reconciles monthly statements and General Ledger. Services as the Custodian of the City’s official seal and public records. Oversees the accurate and timely processing of information and records including notices, contracts, financial records, business licensing, dog licensing, etc.
18. Participates and assists in the formation of labor relations policy, the preparation for and conduct of collective bargaining, and the administration of collective bargaining agreements.
19. Requires regular and reliable attendance.
20. Performs other duties as assigned, required and directed.
21. This list is an illustrative nature only and is not intended to specify every duty and job responsibility

Qualifications

1. Requires a minimum education of an A.A. Degree in business or financial management or related field.

2. The ability to speak, read and write in both English and Spanish languages is highly desirable.
3. Two (2) years of experience in bookkeeping, payroll which includes computerized payroll responsibility, including union contracts and collective bargaining agreements and considerable experience in public and personnel contacts.
4. Public sector payroll experience desirable
5. Ability to type at a minimum 30 WPM.
6. Shorthand or speedwriting is desirable.
7. Experience in Microsoft Office computer software (WORD, Excel, Outlook, Power Point, etc.) is highly desirable
8. Must possess the ability to maintain a valid Washington State Driver’s License
9. Experience in VISION software systems for payroll, financial management, budgeting is highly desirable
10. The ability to work well with others in a small municipality work environment
11. CPR/First Aid/AED certifications to be obtained within the first 6 months
12. Notary Public license to be obtained within the first 6 months
13. The ability to plan and organize own work
14. Ability to communicate, coordinate, and prioritize received directives from the City Administrator and/or the Mayor
15. Must be able to work evenings and occasionally on the weekends
16. Verification of identity and U.S. work authorization must be completed as required by the Immigration and Reform and Control Act
17. CMG and/or MMC certification is highly desirable

Contact Information

Laura Vazquez, Mayor 509-831-2567 or Sylvia Sanchez, City Clerk 509-439-4103

Links

www.cityofmabton.com

Other Information