Posting Date:  11/22/2021
Job Title:  Clerk/Treasurer
Salary:  4,939.05 – 5,829.09 per month
Entity:  City of South Bend
Closing Date:  12/23/2021

Description:

Under the administrative direction of the mayor, the Clerk/Treasurer is the city’s Chief Financial Officer and is responsible for the overall management of the city’s finance, official records, computer systems, human resources, court administration, risk management, civil service administration, utilities and other functions; directs and performs day-to-day operations; supervises the department staff; and participates in city council and other designated activities.

Primary Duties

The following duties are not inclusive of all duties and the incumbent performs other related duties, as required.

1. Responsible for the preparation of the annual budget for the city, including revenue projections and organization of programs and goals with the Mayor and Department Heads.
2. Coordinates finance and accounting activities including utility billing, bookkeeping, accounting analysis, financial reporting, internal and external audits, banking, and investments.
3. Directs day-to-day department activities, is responsible for the overall leadership and supervision of department staff and performs staff evaluations.
4. Coordinates and performs statutory and other duties of the clerk’s office including preparing City Council meeting notices and agendas, attend meetings and other designated sessions, preparing minutes and meeting recordings, updating municipal codes, and serving as the city’s records manager.
5. Coordinates and performs such services as court clerk, information technology manager, human resources manager, risk manager, ADA Compliance Officer, Customer Service Representative, and serves and the City’s Equal Employment Opportunity Representative.
6. Meets and confers with auditors, officials, utility customers, vendors, community organizations, the general public, and other persons to provide information or referral on questions pertaining to city ordinances, policies, finance and administrative procedures, or other laws and regulations.
7. Prepares and presents reports to the Mayor and City Council; takes appropriate action on matters requiring attention; and participates in City Council policy making and review activities.
8. Responsible for Grants Management.
9. Serves as the Civil Service Secretary and Chief Examiner for the Civil Service Commission.
10. Manages and oversees all public records requests.
11. Maintains personnel files of the city employees and supports labor contract negotiations.
12. Works under pressure, responds to and manages multiple and sometimes conflicting priorities.
13. Develops sound work practices in regard to scheduling, budgeting and plans own work schedule and those of subordinates in order to meet workflow demands in a timely and efficient manner.

Qualifications

KNOWLEDGE OF:
1. Laws, statues, ordinances, rules and procedures applicable to cities
2. Budget Accounting and Reporting System (BARS)
3. Custom Municipal accounting program software (Vision MS for example)

SKILLS:
1. Excellent interpersonal skills including effective communication both verbally and in writing; including ability to interact courteously and tactfully with customers and employees.
2. Read, interpret, apply and explain codes, rules, regulations, policies and procedures
3. Analyze, revise and develop internal policies and procedures
4. Proficient use of accounting software, spreadsheets and word processing software, as well as common office equipment

ABILITY TO:
1. Plan, organize and direct operations of the administrative offices of the city.
2. Maintain confidentiality of sensitive materials and information
3. Supervise, evaluate and direct work of employees
4. Conduct research on behalf of Mayor, councilmembers and citizens
5. Read, interpret, apply and explain codes, rules and regulations

MINIMUM QUALIFICATIONS:
Completion of a 4-year accredited college or university with course work in accounting of business, or three to five years of increasingly responsible experience functioning in a primary role in finance, administrative and professional experience in a comparable municipality, or equivalent with strong experience in fund accounting, personnel administration, computer experience and other administrative matters.

• Knowledge of BARS system, financial reporting and municipal finance/record keeping administration is highly desirable
• Possess good communication and interpersonal skills both orally and in writing and have the ability to follow and understand written and oral instruction and communication using business English
• Analyze and understand technical information, reports and policies and procedures
• Ability to work under pressure and handle difficult customers professionally
• Comfortable using Microsoft Suites software and occasionally lifting products weighing 40-50 pounds.

OTHER REQUIREMENTS:
 Possession of a valid Washington State Driver’s License at the time of appointment, or the ability to obtain one within 30 days, and a driving record acceptable to the city’s risk manager.
 Must be bondable and successfully pass a background investigation. Attendance at evening meetings is required. Occasional travel is required.
 Must obtain Certified Municipal Clerk (CMC) designation within three (3) years from hire date.

Contact Information

Dee Roberts
Clerk/Treasurer
360-875-5571
dee.roberts@southbend-wa.gov

Links

To apply for this position, submit a cover letter addressing your qualifications for the position, a current resume and a City of South Bend application. Applications may be picked up at South Bend City Hall, 1102 W First Street or downloaded from our website at www.southbend-wa.gov.

Other Information