Posting Date:  11/02/2021
Job Title:  Deputy Chief Financial Officer
Salary:  $100,275.24 to $122,175.84 annually
Entity:  Clallam County
Closing Date:  November 30th, 2021 @ 11:59pm

Description:

To assist in the planning, management and performance of selected County financial analysis accounting and grant administration duties to assure maximum efficiency and optimum services in conformity with the needs of the County and appropriate statutes, rules and regulations; assisting in the preparation and compilation of the County annual budget; and preparation of the annual report for the County and other selected financial reporting and analysis requirements. This position assists in the active management of the County’s financial position in addition to the technical duties of accounting and auditing.

Serve as the assistant to the Chief Financial Officer (CFO) who is the County’s professional expert to the County Administrator, County Board of Commissioners, County departments and taxing districts on all financial matters including participation in planning and decision making process regarding financial considerations and financial analysis of contemplated and completed financial events. Related duties as assigned.

Scope of Responsibility
This position is required to apply extensive, in-depth knowledge of public sector operations and accounting methods in accordance with applicable Washington State, Clallam County Charter and Policy, and other applicable Federal requirements. The Deputy Chief Financial Officer (CFO) is responsible for applying sound knowledge of modern management and supervisory techniques in the day-to-day operation of the County financial division and sound insightful judgment and analysis of the potential financial ramifications of proposed and actual changes in the County’s operating environment. This position serves as professional, in-house financial expert to all County departments.

The Deputy CFO will report to the CFO with activities reviewed for adequacy of professional judgment, compliance with state statutes and auditing regulations, and achievement of results consistent with objectives. Position responsibilities include assisting in the supervision of the accounting, accounts payable, accounts receivable, payroll, financial budgeting, and financial analysis functions of the County.

Primary Duties

Accounting/Annual Report Preparation/BARS Compliance—cross train with CFO on preparing key parts of the County’s annual report, and provide accounting oversight including accounting supervision/support of Senior Accountant position in the Auditor’s office. Monitor BARS changes and updates issued by the State Auditor’s Office and coordinate with Budget Director, Senior Accountant and Treasurer’s Office as needed to insure appropriate accounting process and account mapping changes are made to address. Position may eventually transition to being lead contact for SAO audits.

Uniform Guidance Compliance—working in partnership with the PA Civil Division, responsible for assuring county policy remains in alignment with all current Uniform Guidance (CFR Part 200) standards and monitors updates for changes and communicates effects of changes to County personnel. Position will also take lead in addressing noncompliance issues identified by the SAO Single Audit and determining/implementing corrective action needed.

Grant Administration— evaluate our current de-centralized grant administration structure, identify risks/deficiencies, and map out a path forward in improving internal controls, grant reporting and administration of the County’s grant function to insure County’s grants are being administered in accordance with Uniform Guidance and State requirements and that grant reporting to both grantors and in the SEFA are complete and accurate. Position will also provide oversight of BOCC Analyst/s as it relates to grants administered directly under the BOCC (FEMA, American Rescue Plan Act, CARES, Broadband grants, various AOC and Office of Public Defense grants), including insuring all necessary controls, documentation, and tracking/monitoring/reporting processes are in place, staffed appropriately, and functioning properly to insure the County’s compliance with the Uniform Guidance and SAO grant administration requirements. Duties shall also include coordinating subrecipient risk assessment and monitoring, including performance of subrecipient risk assessments, development and documenting of monitoring plans appropriate for the level of risk assessed for each subrecipient, and directing the BOCC Analyst/s in the execution of such monitoring plans.

Financial Review and Analysis—position to provide support to CFO to continue improving the County’s financial review and analysis functions, including working to improve/fine tune the General Fund internal reporting and forecast developed by the CFO, and developing reporting/analytics tools for key non-General Fund funds (i.e. Roads, HHS, Capital Funds) to identify unusual budget variances, identify potential reserve trends and issues for which corrective action needs to be taken, and to provide better visibility of financial results of these other funds to stakeholders.

Financial Systems Evaluation/Implementation—working in partnership with the CFO, Auditor, Treasurer and IT, assist in evaluating financial systems needs and potential replacements, including eventually moving the County off of its EDEN accounting system to a suitable ERP financial accounting and budgeting solution within the next 3 years, serving as a key member of the implementation team.

OpenGov—responsible for all duties related to system administration, report design, data mapping to insure consistency with EDEN, end user training, and maintaining a public access portal link to OpenGov on County website (assuming these duties from Budget Director).

Budgeting—work with Budget Director to identify possible opportunities to streamline/automate the roll-out/roll-up of budgets until the County can make the transition to a more robust budgeting system. Assist CFO as needed in preparing revenue budgets for certain key revenue streams.

Timber Revenue Tracking & Budgeting—working with the Treasurer’s Office and DNR, improve the monitoring and tracking of timber revenues received by the County, reconciling DNR reports of timber sales to collections received and following up with DNR on amounts outstanding and other discrepancies identified. Based on forecasts received from DNR, prepare the Timber annual budget and provide budgeting estimates for county funds receiving timber revenues, including to the junior taxing districts. As likely variations to expected budget results are identified, position will notify affected junior taxing districts.

5 Year Capital Plan—assist CFO as needed in updating the County’s 5 Year Capital plan.

Special Projects—Assist on special projects as needed based on demands that come from the BOCC, WSAC and other departments.

Essential Functions
Meet attendance standards necessary for successful job performance
Exercise sound judgment in the performance of assigned duties on the basis of law, applicable policies and procedures, and ethical responsibilities
Prepare clear, concise, coherent, and grammatically correct written work product
Be attentive to detail
Communicate clearly and concisely, both orally and in writing
Work independently
Work well with others
Apply critical thinking with proven ability to problem solve and think creatively in addressing complex issues/problems
Prioritize work assignments and ability to manage multiple projects/assignments
Operate a variety of office equipment including, but not limited to, computers and installed software applications
Establish and maintain positive and effective working relationships with those contacted in the course of work

Key Competencies for this Position

Ethics and Integrity: Respects and maintains confidentiality. Earns trust, respect, and confidence through honesty, forthrightness, and professionalism in all interactions

Valuing Diversity: Help create a work environment that embraces and appreciates diversity treats all with acceptance and respect; and values diverse perspectives

Communication: Effective communication skills to convey thought and information clearly and concisely to a broad audience. Strong writing and editing skills

Relationship Building: Proven skills to create and maintain effective teams and partnerships

Multi-tasking: Proven multi-tasking skills with the ability to handle multiple assignments in various stages simultaneously. Ability to work in a fast-paced environment with changing priorities

Analytical Skills: Analytical skills with exceptional attention to detail

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge of:
Knowledge of the job assignment sufficient to perform thoroughly and accurately the full scope of responsibility as illustrated by examples in the above job description
Knowledge of relevant information, including applicable policies, procedures, laws and regulations
Knowledge of public sector financial accounting and related procedures
Knowledge of advanced accounting principles and procedures
Knowledge of basic mathematics principles
Knowledge of principles and best practices of budget preparation and administration
Knowledge of principles and best practices of grant administration and reporting under uniform guidance standards
Knowledge of principles of supervision, training and performance evaluation
Knowledge of modern office procedures, methods and equipment including computers and related software
Knowledge of pertinent Federal, State and local laws, codes and regulations
Knowledge of specialized terminology
Knowledge of software applications; keyboarding skills (may vary according to position assignment)
Knowledge of appropriate physical standards for computer work such as appropriate seating, arm and/or wrist use

Skill in:
Skill in interpersonal relationships
Skill in organization
Skill in being analytical
Skill in research skills
Skill in problem-solving and troubleshooting
Skill in conflict resolution
Skill in oral and written communications
Skill in word processing, spreadsheets and specialized software programs
Skill in adapting to changes in work load demand or priorities
Skill in working on multiple projects simultaneously
Skill in maintaining confidentiality of sensitive matters
Skill in responding to emergencies
Skill in following oral and written instructions
Skill in composing/generating and editing correspondence
Skill in communicating with people of diverse backgrounds
Skill in meeting deadlines
Skill in working in stressful environments
Skill in prioritizing work
Skill in working independently
Skill in working in a team setting
Skill in determining validity of information received
Skill in reading and interpreting applicable documents specific to position assignment

Ability to:
Ability to demonstrate competency in required job skills and knowledge
Ability to communicate clearly and effectively, both verbally and in writing, with coworkers, other government agencies, contractors, the general public, elected officials, department heads, other employees, and stakeholders contacted in the course of work
Ability to work independently and as part of a team, coordinating with others to facilitate teamwork
Ability to perform multiple tasks simultaneously under tight deadlines, prioritizing work and managing own time
Apply common sense understanding when carrying out instructions furnished in written or oral form
Ability to learn and apply new skills
Ability to keep abreast of current developments using available resources effectively
Ability to perform complex financial, trend and projection analyses
Ability to plan, initiate and analyze programs and procedures based upon accounting procedures and practices
Ability to prepare comprehensive financial reports and budgets
Ability to develop and implement suitable processes and controls relating to grant administration, reporting and monitoring consistent with uniform guidance standards
Ability to plan, schedule and review the work performance of subordinates in a manner conducive to proficient performance and high morale
Ability to participate in the development and administration of Fund and department goals, objectives and procedures
Ability to operate a variety of office equipment including a computer and applicable software applications
Ability to interpret and apply applicable Federal, State and local laws, codes and regulations
Ability to be inquisitive
Ability to be methodical and logical
Ability to demonstrate attention to detail
Ability to demonstrate accuracy and thoroughness at all times
Ability to be organized, showing excellent administrative skills
Ability to select and use appropriate communication methods
Ability to get along well with others
Ability to cooperate in a team environment
Ability to problem solve in a group environment
Ability to confront difficult situations while maintaining objectivity
Ability to keep emotions under control
Ability to establish and maintain effective relations
Ability to exhibit good listening and comprehension
Ability to meet attendance standards necessary for successful job performance

Education, Training, & Experience:
Requires knowledge of the field of assignment sufficient to perform thoroughly and accurately the full scope of responsibility as illustrated by examples in the above job description

Education/Training
Bachelor’s degree in accounting, finance, , or related field required, with an emphasis on public sector finance and accounting, advanced degree or CPA certification highly desirable.

Experience
Ten years increasingly responsible accounting responsibility. A combination of private industry and governmental experience is highly desirable. Prior experience with grant administration and reporting highly desirable.

Licensing/Certification Requirements
Washington State Driver’s License
U.S. citizenship (selected positions)
Pass Background Check
Pass OSHA/Designated Required Training

Note: Any first aid rendered by such persons is rendered only as a collateral duty responding solely to injuries resulting from workplace incidents, generally at the location where the incident occurred.

Physical Demands and Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Primarily in an office setting, but also may be required to travel for purposes of education and training, attending meetings, or to work at off-site facilities. Requires sitting, standing, walking, maintaining balance, climbing stairs and inclines, kneeling, bending, stooping, crouching, reaching, pushing, pulling and twisting; requires a sense of touch, finger dexterity, ability to grip with fingers and hands and to lift and carry up to 30 pounds; requires the ability to operate a passenger vehicle; ability to work alone; ability to hear voice conversations and alarms; requires close, far and side vision with depth perception.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Contact Information

Mark Lane @ mlane@co.clallam.wa.us OR
Brenda Wenzl @ bwenzl@co.clallam.wa.us

Links

https://www.governmentjobs.com/careers/clallam/jobs/3295744/deputy-chief-financial-officer?pagetype=jobOpportunitiesJobs

Other Information