|Job Title:||Director, Finance and Operations|
|Salary:||$95,000 to $115,000|
|Entity:||Verdant Health Commission|
POSITION TITLE: Director of Finance and Operations
REPORTS TO: Superintendent
SALARY: Full-time, Exempt position. Will vary based upon skills and experience.
GENERAL DUTIES: Perform all day-to-day accounting activities, review all contracts to identify and assess accounting implications and mitigate risks to the District, oversee and manage all aspects of the properties owned by the District, act as the primary liaison between the District and the external Human Resources consultant, collaborate with Swedish Edmonds’ staff to ensure proper oversight of the District assets, provide guidance and oversight to ensure compliance with all applicable RCWs, coordinate with the external IT company and other external organizations necessary to help support the District’s operations, act as the District’s Public Records Officer and Risk Manager and be appointed as the District Auditor.
SPECIFIC DUTIES: Accounting and Finance 1. Responsible for performing all day-to-day finance and accounting duties including: managing payables and receivables, completing month-end close in a timely manner, reconciling the bank (including credit cards) and investment accounts, overseeing cash management and preparing monthly financial statements that are in compliance with governmental accounting standards. 2. Organize the monthly Finance Committee meeting. Prepare the monthly packet, develop the agenda, coordinate a meeting date/time, facilitate the meeting and take notes. 3. Present the monthly financial statements, cash activity summary and warrants at the monthly Board meeting. Communicate any significant financial outliers and/or concerns that were discussed at the Finance Committee meeting. 4. Responsible for all aspects of the annual financial statement audit, State Accountability Audit and any Department of Revenue audits. 5. Work closely with the District staff and the Commissioners to develop and pass an annual budget (that meets state and county requirements) by November 15th of each year. Create resolutions for the property tax levy and the budget as required by law and monitor the budget throughout the year to ensure compliance. 6. Coordinate the bi-weekly payroll process with the external payroll provider. Ensure payroll data is submitted on-time and that pay rates, deductions and accruals are accurate. Review payroll reports and filings provided by the third-party administrator for accuracy. 7. Reconcile and review monthly third-party administrator transactions for workers’ compensation and rental properties and enter relevant information into QuickBooks.
Human Resources Liaison 1. Coordinate with the external human resources consultant for: employee hiring and separation activities, personnel file maintenance, new hire orientation, annual performance reviews, salary benchmarking, employee satisfaction surveys, employee handbook reviews and human resource policy updates. 2. Responsible for administering employee benefit plans (including healthcare, dental, flexible spending accounts and retirement) and protecting confidential information.
Property Management 1. Manage all aspects of real property including sales, acquisitions, surplus and development. 2. Work with tenants and brokers, as necessary, to create, revise and negotiate building leases and supervise tenant improvement projects. 3. Coordinate with Swedish Edmonds bi-annually to conduct a fixed asset inventory/verification on District-owned assets. 4. Responsible for building compliance (e.g. fire inspections and security) and coordinating routine and emergency maintenance and repairs in the Verdant facility and on the property. 5. Provide project management support, budget oversight and act as the District’s liaison for development projects. 6. Work closely with the District’s legal counsel to provide the Superintendent and Commissioners with guidance on strategies and legalities related to real and personal property.
Other Duties 1. Act as the Risk Manager. Manage all insurance policies and claims against the District. Review all contracts and leases. Work with legal counsel and the Superintendent to identify and mitigate risks to the District. 2. Serve as the Public Records Officer and the designated point of contact for members of the public requesting information disclosures. Ensure compliance with all laws and regulations required by Washington State and the federal government related to records retention and the Public Records Act. Coordinate records requests after consulting with legal counsel. 3. Appointed as the legal District Auditor. 4. Assist as needed to help support the District’s daily operations.
MATERIALS AND EQUIPMENT USED: • General office equipment, which includes telephones, calculators, computers, copier, printer, and facsimile machine. • Self-sufficient in various software products including: QuickBooks, Microsoft Office (Word, Excel, Outlook and PowerPoint) and other relevant software products.
WORKING ENVIRONMENT: • Duties will be performed primarily in an office environment. • Position requires occasional travel using personal vehicle. • Occasional evening or weekend meetings may be required.