Posting Date:  10/04/2019
Job Title:  Director of Finance
Salary:  $78,147 – $89,250
Entity:  Western Washington University
Closing Date:  11/3/2019


About the University

Western Washington University, with over 16,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 83,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western is the highest-ranking public, master’s-granting university in the Pacific Northwest, according to the 2019 U.S. News & World Report rankings.

About the Division

The division of University Advancement supports Western’s mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. University Advancement is actively engaged in moving forward the University’s mission through supporting core themes, specifically advancing inclusive success. The external boards of the WWU Foundation and Alumni Association are dedicated to supporting Western’s strategic plan, specifically through the student success campaign. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.

Primary Duties

What are the Details?

Accounting and Reporting

Responsible for the accurate and timely accounting of financial transactions for University Advancement, WWU Foundation and Alumni Association
Reviews and Approves all accounting entries and journal vouchers
Ensures all account reconciliations are performed on a monthly or quarterly basis as appropriate
Prepares monthly and quarterly financial reports for Division, Foundation and Alumni Association including: operations, investments, and fund balances
Prepares ad hoc financial reporting and analysis as requested by colleges and Advancement leadership team
Maintains endowment fund sub ledger system (Fundriver); ensures all gifts are recorded appropriately within accounting system, investment returns are allocated correctly, and spending allocations are calculated and recognized in appropriate spending fund. Oversees one fiscal specialist in this area of responsibility.
Supports COO in financial presentations to committees as required

Treasury and Investments

Forecast and manage cash flow needs for Foundation and Alumni Association
Initiates all ACH, wire and EFT transactions
Manages purchasing credit cards and credit limits
Responsible for recognizing and reporting all gifts resulting from wires, stock transfers or other transfers of securities
Oversees and manages accounting and reporting for all investment accounts for the Foundation and Alumni Association

Audit and Tax

Coordinates and manages annual audit and tax preparation for both Foundation and Alumni Association.
Provides day to day contact for external auditors and tax preparers.
Prepares all schedules and information requests.
Attests that all reports and filings are accurate to the best of knowledge


Prepares operating budgets for Alumni, Foundation and University Advancement
Works closely with COO and staff from Alumni, Foundation and Advancement to ensure accuracy of budget
Prepares University personnel budgets and liaises with University budget team for these purposes
Serves as budget liaison from UA to BMAC

Administrative and Office Management

Prepares and submits all State of Washington statutory required reporting
Approves Travel Expense Management (TEM) requests
Oversees the TEM system for UA. Adds/removes users as needed and provides user support as required
Oversees, approves and submits State of Washington sales and use tax for Foundation and Alumni Association
Oversees IT inventory and ensures technology inventory is appropriate for department needs
Assists COO to ensure space utilization is appropriately utilized.

Purchasing and Procurement

Oversees day to day procurement of all university departments utilizing foundation funds
Ensures appropriate purchasing controls are functioning as intended
Ensures reasonableness of purchases for office equipment
Oversees purchasing for University Advancement including technology and office furniture
Manages inventory of University Advancement supplies
Compares purchasing requests with budget availability
Administers Emarketplace for University Advancement

Payroll and Human Resources

Oversees and approves bimonthly payroll and time inputs for Foundation staff
Reviews all Advancement personnel action forms for accuracy and appropriate budget strings
Initiate new employee onboarding procedures including; initial HR access(W#), computing/online access, building/key access, phone/long distance access and credit card approval (if applicable)
Ensures all employment terminations are completed as appropriate


Required Qualifications

Bachelor’s degree or higher in accounting, financial management, or related field.
Minimum five years of related work experience, including management experience.
Proficiency in fund accounting/financial management principles, practices, and procedures.
Demonstrated skills in supervision, including employee recruitment, training, development, and performance evaluation.
Excellent written, verbal, and interpersonal communication skills.
Demonstrated commitment and ability to cultivate work environments that are equitable and inclusive for individuals from diverse social identities and backgrounds
Highly motivated team player; able to manage large projects and meet quick deadlines.
Ability to understand and communicate complex financial requirements, financial reporting, and audit requirements.
Ability to provide a service-oriented approach to stakeholders, both internal and external
Knowledge federal tax and regulatory codes relating to tax exempt entities

Preferred Qualifications

CPA certification
Master’s degree in accounting, financial management, or related field
Experience in both higher education environment and non-academic setting strongly preferred.
Proficiency in accounting/financial management principles, practices, and procedures as they relate to college and university environments

Salary and Benefits

$78,147 – $89,250 commensurate experience, including an excellent benefits package. As a WWU employee, you would have the opportunity to participate in a variety of benefit programs. WWU is proud to offer a comprehensive program of benefits that include health, dental, vision, life, disability, long term care, retirement plan with matching, educational growth opportunities and time away to balance your personal needs with work and life.

Contact Information

Lindsay Brown



Other Information