|Job Title:||Facilities Budget Manager (WMS1)|
|Salary:||$85,000.00 – $96,324.00 Annually|
|Entity:||Washington State Department of Enterprise Services|
|Closing Date:||12/5/2021 11:59 PM Pacific|
What you will be doing:
In general, you will rely upon statutory, budgeting or accounting interpretations. While there are usually precedents to guide decisions, accounting and budget situations will arise where there is no clear precedent or rule. As a hands-on working manager, you will support and manage the facility related budget portfolios within DES. In collaboration with your team of one professional budget staff, you will provide comprehensive budget support and consultation to Assistant Directors of the Facility Professional Services, Buildings & Grounds and Capitol Security divisions of DES. The work you do will be directly related to the mission of DES and impacts and contributes to the financial health of the agency.
As an integral member of the Budget Leadership Team, you will provide leadership and coordination to facilitate effective financial decision making and recommendations that are both tactical and strategic in nature while ensuring consistency with the priorities of the DES Director, Office of Financial Management (OFM), the Governor, and the state Legislature.
Some of what you will enjoy doing includes:
Provide day to day budget support to the facility related business lines within DES.
Supervise, lead, coach and mentor one professional level budget staff; Budget Analyst 4.
Support program managers in assigned divisions in the design and implementation of business strategies ensuring they are financially viable, and enable the agency to meet customer satisfaction expectations.
In coordination with the Agency Budget Director and members of the Budget Leadership Team, provide analytical support to assigned programs for business case development, forecasts, make-or-buy decisions, rate analysis, and other financial modeling and analyses.
Monitor and manage financial and FTE resources for assigned programs.
Ensure the timely availability, integrity and communication of financial data for the Monthly Financial Status Reports for assigned program areas.
Coordinate, prepare, and/or review fiscal notes providing quality control, agency consistency, and advice to assigned programs.
Develop financial tools, reports and systems to track and analyze program budgets, allotments, and program detail plans, in coordination with the Financial and Business Analytics Manager.
Prepare complex financial and budgetary analysis documents such as written narratives, charts/graphs, and presentation materials that may be shared with OFM, legislative staff, executive management, and external stakeholders. Ensure accuracy, completeness and quality of these products.
Develop biennial budgets and allotments for assigned programs.
Consult and communicate with applicable programs to manage the implementation of biennial and supplemental budgets.
Make recommendations to the Agency Budget Director and Chief Financial Officer, as well as other executives on program budget matters.
Investigate, develop, and provide recommendations for responding to inquiries from legislative staff, legislators, executive staff, and other interested entities as they pertain to assigned programs.
Ensure compliance with Department of Enterprise Services Director, Office of Financial Management (OFM), the
Governor, and the state Legislature rules, regulations and expectations.
Provide leadership support for continuous improvement in the “Big Three” – Customer Satisfaction, Team Satisfaction, and Financial Health
Bachelors or higher degree from an accredited college or university involving major study in finance, business, accounting or public administration.
Experience leading financial management professionals within state government or in a related field in private industry. (At least 2 years of experience is required. Four years is preferable.)
Demonstrated expertise and experience in:
Research and Analytical Skills/Abilities: Ability to research, evaluate and draw conclusions from data; support recommendations with facts and analysis; interpret and apply rules, laws, policies and procedures.
Communication Skills/Abilities: Ability to convey ideas and facts orally and in writing using language the audience will best understand.
Consulting Skills/Abilities: Ability to partner with clients to identify and resolve complex or sensitive issues.
Relationship-Building Skills/Abilities: Ability to develop positive, productive, respectful working relationships with clients and co-workers.
As a leader of people and/or policy and/or processes at DES, incumbents to this position must be willing to grow in and be the example for the DES work related to diversity, equity, inclusion and anti-racism. You are an influencer; use this role to encourage staff and others in the agency to participate in the DEI work at all levels: program, agency and statewide:
Create and/or maintain a space that is inclusive and safe for everyone who interacts with and within our agency.
Leaders recognize that oppression and inequities such as racism, sexism, classism, etc., are real, exist and need to be addressed.
Implement practices and working conditions that achieve inclusion in the workforce and in the way we serve the public. Create a place of belonging, inclusion, safety and growth.
Examples of this may include and not be limited to:
Identifying where barriers and inequities exist in your area of expertise or responsibility and lead the removal, change or culture adjustment.
Support and encourage your peers, ensuring accountability for the agency’s DEI work.
Actively participate with the agency’s DEI Council or workgroup and share knowledge gained with your team.
Co-create and support policies, programs, practices and procedures that increase the power, voice and influence of the most impacted and marginalized employees.
Advocate, share and encourage ongoing training for staff on the topics of diversity, equity, inclusion and anti-racism.
Become aware of and be open to the cultural differences within your team. Create safe spaces for discussion and respond effectively to inappropriate and non-inclusive behavior.
Use DEI data to inform and influence your organization’s programs and services. Learn the story that data is telling and then operationalize inclusivity in decisions affecting policies and practices.
These DEI competencies for supervisors were inspired by the Washington State Enterprise Leadership Competencies.