|Job Title:||Finance Accountant III|
|Salary:||$5,543 – $6,748.00 Monthly|
|Entity:||City of Aberdeen|
Under general guidance from the Finance Director this position works independently to complete assignments which require accurate and timely completion of assigned accounting functions. Performs complex accounting activities requiring full professional competency. Follows policies and procedures to ensure compliance with accounting practices, laws and regulations. Analyzes, reconciles, and audits financial records for completeness and conformance to policies and procedures. Responsible for grant management financial processes, review of others work, and reporting to the State Auditors and/or Grantor. May provide technical assistance to Accounting staff as needed.
This position will act as the Deputy City Clerk that will require attendance at evening City Council Meetings and Workshops. This position also performs a variety of routine and specialized duties to support the activities of the City Clerk as necessary which require accuracy and compliance with statutorily established procedures.
Participates in Project Accounting processes and setup of new systems.
Assists in preparation and review of monthly, quarterly and annual budget reports.
Assists the Finance Director in the process, assembly, and presentation of the City’s Budget, such as, allocation of costs, estimating beginning budgeted cash, ensuring budget pages are completed, and final budget document completion.
Reviews accounts payable, payroll, cash receipt batch, and B &O batch review for accuracy, allowable costs, BARS coding accuracy, all vouchers are signed by correct party, and the AP report matches the vouchers in the batch.
Reconciles BARS Accounts or Funds when discrepancies arise and ensure final product is free from errors or misstatements.
Assists with the internal control over revenue and expenditure of City funds within legally appropriated limits.
Prepares monthly bank reconciliations that tie the bank to the General Ledger.
Perform duties of the City Clerk as needed that require attendance at evening Council Meetings and Workshops when acting as the Deputy City Clerk.
Duties performed as the Deputy City Clerk may include creating agenda packet, taking minutes, run the meeting recording, take roll call/read public comment and other duties.
Performs Grant Management process; tracks and verifies accuracy and compliance; coordinates with other agencies and departments; reviews or prepares grant billings; ensure all information is available to complete the required schedules for the Annual Report.
Participate in closing the fiscal year by ensuring the accounts are reconciled and balanced and assists the Finance Director with preparing the Annual Report.
Assists in ensuring general control and supervision over department purchasing, performs any and all special assignments as directed by the Finance Director/City Clerk.
Assists with reporting, recording, filing, and maintenance of City records.
Performs other related duties as assigned.
This class specification describes the general nature of the work performed; representative duties as well as the typical qualification needed for acceptable performance. It is not intended to be a complete list of all responsibilities, duties, and skills required of the job.
Knowledge of and Skills in:
Principles, practices and application of Generally Accepted Accounting Principles (GAAP).
Government Accounting Standards Board (GASB) and use of the State BARS Manual for accounting setup and proper use of the Chart of Accounts.
Applicable Federal, State, City and departmental policies, procedures, regulations, agreements and laws.
Various internal and external financial systems.
Data processing and analysis utilizing computerized financial systems.
Following the policies and procedures pertaining to assigned area(s) of responsibility.
Interpreting complex issues and ability to read and interpret RCW’s and Contract Language.
Cash management support and role in the process to ensure proper internal control.
Apply applicable accounting concepts and principles to processing of financial transactions.
Independently prepare and reconcile all accounts of a sub-system.
Maintain financial records including setting up of accounting codes and preparing reports.
Compute, verify, compile and analyze financial data.
Ability to use Microsoft Office Suite (Excel and Word).
Ability to learn and use financial software used in the Finance Department
Communicate effectively and courteously with all city staff, government agencies and public.
Explain policies and procedures regarding processing and administration, within assigned area(s), to both internal and external customers/audiences.
PHYSCIAL DEMANDS AND WORK ENVIRONMENT:
Work is predominately performed indoors in an office with strict adherence to deadlines and subjected to frequent interruptions. The work requires sitting, talking and hearing; frequently requires the use of hands to fingers, handling writing instruments, computers and office supplies which require repetitive arm wrist and hand movement. Occasionally, requires standing and reaching with arms and hands, climbing, stooping, kneeling, crouching, bending or crawling. May require occasional lifting up to 25 pounds.
EDUCATION AND EXPERIENCE:
Bachelor’s degree in Accounting, Finance or Business Administration.
Minimum of Five (5) years of professional level accounting experience with a minimum of three (3) years in governmental accounting and financial report preparation is preferred; OR
Any combination of education, experience and training that provides the knowledge, skills and abilities required to perform the essential functions of the position.
Licenses and Certificates:
Current Washington State Driver’s License and a driving record that meets city standards