|Job Title:||Finance and Accounting Services Manager|
|Salary:||$83,182.00 – $124,772.00 Annually|
|Entity:||Metro Parks Tacoma|
Under the direction of the Chief Financial Officer (CFO), manage and oversee the agency-wide financial accounting systems and functions. This position administers the functions of the Accounting Services unit within the Finance and Business Services Division, which includes Accounts Payable, Accounts Receivable, Payroll, General Ledger, Tax Reporting and Compliance, Travel Reimbursements, Fixed Assets, Treasury (Cash Management), Inventory, Investing activities, debt issuance and compliance, Grants and Contracts Accounting, Reconciliations, and Year-End Reporting, including preparing the Comprehensive Annual Financial Report (CAFR). Serve as technical accounting expert to the District. Administer the development and compilation of financial and operating reports to provide useful, reliable and timely financial information to agency management, program managers and supervisors.
This position requires the constant use of advanced management skills including effective communication, establishing and maintaining relationships with federal, state and local oversight agencies, vendors, agency staff and other customers. The position ensures compliance with state and federal accounting statutes, District policies and procedures; and requires a thorough understanding of Government Accounting Standards Board (GASB) pronouncements, Washington State Budgeting and Reporting System (BARS), Generally Accepted Accounting Principles (GAAP) and Government Finance Officers Association (GFOA) best practices. This position must possess expert-level knowledge and understanding of governmental accounting, grant and contract accounting, financial reporting, fixed assets, travel, accounts payable and receivable, and cash management.
In the performance of their respective tasks and duties all employees are expected to conform to the following:
•Perform quality work within deadlines with or without direct supervision.
•Interact professionally with other employees, customers and suppliers.
•Work effectively as a team contributor on all assignments.
•Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
•Observe applicable safety requirements, use safety equipment provided, implement appropriate safety practices at all times and report immediately any unsafe working conditions or hazards.
•Oversee all operations and activities of the Finance and Accounting Division, including management of the District’s general ledger, accounts payable, accounts receivable, general purchasing, payroll, cash management, fixed assets, and grants and contracts accounting functions.
•Responsible for the overall management, analysis and reconciliation of the general ledger, payroll and warrants, and preparation of journal entries and adjustments as needed.
•Develop and maintain a high level of customer service within the division.
•On-going hiring and personnel actions of Finance and Accounting Services staff including conducting effective performance appraisals and evaluations; corrective and/or disciplinary actions; and determining staff training and development needs. Ability to mentor, develop and sustain a high performing Finance and Accounting team.
•Assist the CFO in the management of the day-to-day operations of the Finance and Business Services Division.
•Serve on behalf of the CFO during any absence representing the District’s financial information and adherence to policies and procedures.
•Serve as technical accounting expert resource for the District, including interpreting and assuring compliance with complex accounting regulations, laws, policies, and procedures.
•Oversee the finance and accounting activities of the division for the accurate and timely dissemination of financial data to be used for financial reporting, audits and budgets in accordance with GAAP, GASB and both state and federal requirements.
•Maintain oversight and management of the execution of financial, accounting and business policies and procedures; and ensures an ongoing effective internal control environment.
•Provide system administration financial support from an operational standpoint; perform menu management and security; create new funds, locations, grants, account codes, payroll departments, deductions, and others as appropriate. Work closely with IT staff in analyzing finance/accounting system malfunctions and researching system anomalies.
•Develop and implement process improvements and efficiencies within the accounting services unit, including improvements to the District’s accounting system and related work processes. Provide leadership and oversight of accounting and financial reporting processes and systems.
•Apply the principles of effective public administration and management, tactical and strategic planning, focused operations and effective service delivery when conducting work activities.
•Monitor and control the use of the agency assets, including credit cards, to ensure compliance with state and agency policies and procedures.
•Review and approve finance and accounting transactions/activities of headquarter and department accounting staff, including journal entries, cash management, warrant batches, and invoice cancellations. At times, perform these functions when needed. Review and approve purchase orders and invoices according to policies and procedures.
•Ensure timely reconciliations to source/subsidiary systems and maintain financial controls for assigned areas.
•Prepare ongoing tax reports, review and approve leasehold tax, perform ongoing reconciliation, and prepare warrants reporting for Board approval.
•Review and manage general ledger structures and reporting including approval and implementing new departments, entities and accounts. Evaluate impact of new structures and regulatory reporting.
•Prepare, coordinate and manage monthly and year-end financial closing activities with all finance staff.
•Work closely with all finance staff to ensure efficient and effective use of public resources and compliance with expenditure authority and rules and regulations governing the expenditure of public funds by adhering to GAAP, GASB, GFOA guidance and code of professional ethics, and other rules and regulations. Stay up to date with new accounting pronouncements of rules and regulations.
•Manage the development and implementation of work plan goals, objectives, and priorities; and recommend and administer accounting policies and procedures.
•Maintain strong customer relationships with internal and external customers including other departments and the public.
•Other duties as assigned
EDUCATION & EXPERIENCE:
Bachelor’s degree in finance, accounting, business administration or related field and minimum of five years increasingly responsible professional level governmental accounting experience with three years of supervisory experience.
LICENSE & OTHER REQUIREMENTS:
•CPA, CMA or CPFO certification. Appropriate experience beyond the minimum may substitute.
•Valid Washington driver’s license.
•Obtain a valid First Aid and CPR Card within the probationary period.