Posting Date:  07/31/2020
Job Title:  Finance and Logistics Supervisor
Salary:  6,166.00 – 8,016.00
Entity:  City of Vancouver
Closing Date:  Open until filled – first review of applications 8/14/2020

Description:

The purpose of this position is to administer, direct, and coordinate the business systems operations (Finance and Logistics) of the Police Department. Supervise the Finance and Logistics Unit by developing, reviewing, revising and implementing work plans, policies and procedures related to finance and logistics. Supervise, select, plan, prioritize and review the work of 6 staff members with unique position descriptions and duties, including coordinating staff training, writing performance appraisals, recommending and implementing discipline. Develop, document, present and analyze budgetary and expenditure proposal and monitor expenditures against the approved budget. Coordinate and administer the asset seizure and forfeiture process. Serve as a member of the Police Department Command Staff.

To view the full job announcement and to apply online – https://cityofvancouver.wd5.myworkdayjobs.com/en-US/COV/job/LOC0377-Police—Headquarters-Evergreen-Blvd/Finance-and-Logistics-Supervisor_20-0133

Primary Duties

• Prepare, administer and monitor the department budget and other financials. Prepare appropriation requests and supplemental adjustments. Monitor and authorize expenditures as approved in the budget. Develop revenue and expenditure projections and other complex analyses to assist the Office of the Chief with operational and managerial decisions. Calculate and prepare invoice requests for grants or other contracts. Perform periodic audits of various cash funds throughout the department and ensure procedures are in compliance with City and state regulations as well as verifying the integrity of the funds. Manage the subsequent budgetary and fiscal control programs; participate in the forecast of additional funds needed for staffing, equipment, materials, and supplies; and administers the approved budget. Act as liaison to the City Budget Office.
• Supervise, direct and organize the operations of the Finance and Logistics division which includes procurement, inventory control, alarm coordination, fleet management, and grant management and compliance. Participate in the selection of staff, monitor work flow, and review and evaluate work product to ensure compliance with policies, standards, and other requirements. Provide or coordinate staff training; coach and mentor employees to improve performance and/or correct deficiencies; write and deliver performance appraisals; recommend and implement discipline.
• Interprets and applies provisions of law, rules, and regulations pertinent to the administration and management of the department’s policies, programs, collective bargaining agreements, grants, asset seizures and forfeitures and department alarm program.
• Oversee a complex payroll environment that includes bargaining units, each with unique payroll requirements, as well as non-union and management groups. Ensure compliance with applicable City, State, and Federal laws, regulations, union contracts, rules, and policies. Play a key role in the development, implementation, and maintenance of automated financial systems involved with payroll; ensure systems are set-up and updated to reflect wages, benefits, sick and vacation time in line with contracts; analyze business requirements and provide recommendations and solutions on how to meet requirements.
• Research and provide complex funding analyses and projections to guide strategic planning and operational recommendations to the Office of the Chief. Research, develop and present recommendations regarding deployment of funding and utilizing alternative sources to maximize the efficiencies of all resources.
• Oversee grant administration to ensure compliance with all city, state and federal reporting and monitoring requirements. Implement inventory control policies for grant provided equipment. Proactively manage the grant budget for compliance. Prepare staff reports and contracts for Council approval. Prepare grant expenditure reports and ensure integrity of all grant billings. Actively participate in grant audits.
• Manage asset seizures and forfeitures. Work with City Attorney’s Office to ensure reporting, processes, and procedures are in compliance with city, state and federal laws and requirements. Prepare and provide quarterly and annual reports to local, state, and federal agencies as required, including the Equitable Sharing Agreement to the Department of Justice. Oversee and reconcile the proper disposal of forfeited assets and ensure distribution of proceeds to appropriate funds.
• Oversee the alarms coordination program. Respond to customer inquiries or complaints when the coordinator is unavailable or the customer requests assistance of the supervisor. Respond to inquiries regarding the alarms ordinance and/or procedures as well as all fiscal information on the alarms program.
• Perform other duties and responsibilities as assigned.

Qualifications

Experience and Education
• Four (4) years of progressively responsible professional experience in administrative, management, operations, budgetary, or similar experience that includes professional level supervisory experience in a public sector agency.
• Equivalent to a Bachelor’s Degree
Equivalent combinations of education and experience may be considered.

Contact Information

Megan Mairs – megan.mairs@cityofvancouver.us

Links

https://cityofvancouver.wd5.myworkdayjobs.com/en-US/COV/job/LOC0377-Police—Headquarters-Evergreen-Blvd/Finance-and-Logistics-Supervisor_20-0133

Other Information

To view the full job announcement and to apply online – https://cityofvancouver.wd5.myworkdayjobs.com/en-US/COV/job/LOC0377-Police—Headquarters-Evergreen-Blvd/Finance-and-Logistics-Supervisor_20-0133