|Job Title:||Finance Director|
|Entity:||City of Aberdeen|
DEFINITION: The Finance Director plans, organizes, and directs the City’s financial functions including treasury management, budget management, general accounting, and financial reporting and analysis. The position performs accounting, analytical, and project studies; also functions as City Clerk, attends City Council meetings, serves as a resource to Committees, City Boards, Commissions, and department heads; and is responsible for the City’s financial visions, long range plans, risk management functions, and financial records.
REPORTS TO: Mayor
SUPERVISES: All department staff directly or through subordinate supervisors as designated on the department’s organization chart or directed by the Mayor.
This is a department head position in which the incumbent must have the ability to manage the operations of all aspects of the Finance Department including City Clerk and risk management functions. City Charter Amendment number 15 establishes the position and Charter Amendment number 16 details the role of the position. Punctual, regular and reliable attendance is essential for successful job performance.
ESSENTIAL JOB FUNCTIONS:
Directs department operations to achieve goals with budgeted funds and available personnel; reviews progress, directs changes in priorities and schedules as needed.
Serves, together with other department directors, as a resource to the Mayor and Council in evolving City-wide and regional matters, and, together with other department directors, coordinates and guides interdepartmental functions, projects, and day-to-day activities.
Directs and coordinates short- and long- range City and departmental financial planning; assures efficient treasury management; and oversees the collection, investment, management, disbursement and financial control of public funds.
Directs and coordinates the annual budget processes by working with departments to accumulate budget data; analyzing and monitoring compliance of departments to approved budgets; and working with departments to develop appropriate reports and recommendations.
Directs and coordinates audit functions, and also assures proper preparation and publication of the Annual Report. Assures that accounting systems are in compliance with state and federal regulations; oversees the records retention and management system.
Provides managerial leadership and directs the selection, supervision, and evaluation of Finance Department staff. Establishes work rules and performance standards. Conducts or oversees performance evaluations, initiates and implements disciplinary actions as warranted. Resolves grievances and other sensitive personnel matters.
Acts as City Clerk; develops and maintains records of City Council meetings; signs all documents as directed by ordinance. Oversees the distribution of business and occupational licenses.
Makes financial recommendations and provides special analyses and reports for the Mayor and City Council to facilitate decision making; provides financial advice to City departments and Council committees; participates in the City’s bargaining team for labor.
Establishes and implements policies, procedures, and standards for the efficient and effective operation of assigned functions.
Directs the resolution of problems and emergencies affecting availability or quality of services. Responds to sensitive or complex inquiries or complaints.
Represents the City on interagency boards, commissions and committees related to finance, risk management, administration, and other responsibilities.
Directs and coordinates the City’s risk management functions with the finance department team, represents the City to insurance pool and other organizations, and coordinates claims processing, rate, and other functions.
OTHER JOB FUNCTIONS:
Participates in professional association functions.
Performs other related duties as required.
WORK ENVIRONMENT/EQUIPMENT USED:
Work is performed in an office and meeting setting. Equipment used includes personal computers, network computer system, 10-key calculator, telephone, copy and fax machines and other commonly used office equipment.
Knowledge of: management principles and practices including program planning, direction, coordination and evaluation; financial principles and procedures in accordance with established guidelines; information technology principles; modern supervisory principles and procedures; applicable state and federal laws and regulations of financial reporting methods.
Ability to: develop departmental goals and objectives and perform long and short-range financial planning; establish and maintain effective working relationships with the Mayor, City Council, subordinates, peers, other officials, and the general public; select, supervise, and evaluate the work of department personnel; apply judgment and discretion in resolving problems and interpreting policies; guide finance department information technology related functions; and communicate effectively both orally and in writing.
EDUCATION AND EXPERIENCE:
Experience, education, or training which provides the level of knowledge, skill and ability equivalent to:
Bachelor’s degree preferably in Accounting, Finance, or Public Administration.
Six years of management and professional level financial management experience in a public agency.
LICENSES, CERTIFICATES AND OTHER REQUIREMENTS:
C.P.A. certificate is preferred.
Valid Washington State Driver’s License.