| Posting Date: | 02/27/2023 |
| Job Title: | Finance Director |
| Salary: | $130,560.00 – $144,648.00 Annually |
| Entity: | City of Snohomish |
| Closing Date: | First Review March 6th |
Description:
Primary Duties
1. Assumes full management responsibility for all Finance Department services and activities including accounting, finance, utility billing, payroll, fleet management, and information services functions and service areas.
2. Manages the development and implementation of departmental goals, objectives, and priorities for each assigned service area; recommends and administers policies and procedures.
3. Establishes, within City policy, appropriate service and staffing levels; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; allocates resources accordingly.
4. Assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement; directs and implements changes.
5. Plans, directs, and coordinates, through subordinate level staff, the Finance Department’s work plan; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures; meets with key staff to identify and resolve problems.
6. Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
7. Oversees and participates in the development and administration of the department budget; approves the forecast of funds needed for staffing, equipment, materials, and supplies; approves expenditures and implements budgetary adjustments as appropriate and necessary.
8. Assists the City Administrator with the development of the City’s annual budget including management of the budget calendar, estimation of year-end cash balances, preparation of the Five-Year Utility Rate Forecast, major contributor to the Six-Year Capital Facility Plan, and other general budget services provided by the Chief Financial Officer.
9. Serves as the City’s Chief Financial Officer including in the areas of cash and debt management and investment policy formation and implementation; provides a wide range of financial analysis to other department directors, the City Manager, and the City Council.
10. Performs a full range of financial analysis and revenue forecasting; prepares a wide range of financial analysis and project closing reports; prepares major financial models; develops the City’s Five Year Utility Rate Forecast and annual rate review.
11. Prepares the City’s Annual Financial Statement, Comprehensive Financial Statements, and Notes to the Financial Statements; serves as the City’s liaison with the State Auditor’s office and responds to questions and recommendations provided by the State Auditor’s office.
12. Audits revenue and expenditure activity for project posting, payment, receipt, and internal controls; develops and implements revenue and expenditure audits; provides City liaison services for the State Auditor, law enforcement, and the City Attorney in cases in which the City has been the victim of fraud.
13. Develops and maintains the City’s General Ledger system including balance sheet, revenue, and expenditure accounts; reconcile the General Ledger to the City’s bank accounts and prepares and posts adjusting journal entries; reviews and posts daily journal entry batches from various data processing systems.
14. Provides procurement review; reviews purchase orders; assists departments on proper procurement procedures and ensures bid requirements are followed; provides enhancement of purchasing system including petty cash, credit cards, per diem policies, and state bid coordination.
15. Oversees utility billing and collection; assists with the general application of monthly billing; calculates and approves leak adjustments, senior rate applications, and other adjustment requests; represents the City before the Utility Hearing Examiner; coordinates collection activities among staff and the City Attorney’s Office.
16. Provides a wide range of project management services for utility, and internal services projects including to oversee the development of various Youth and Senior Services centers and complexes; supervises projects and provides direct project management including to negotiate inter-local agreements, prepare budgets, coordinate and implement legal activities and decisions, and write staff reports.
17. Oversees the development and management of assigned contracts; assists the City Administrator in the development of a wide range of contracts for services and/or inter-local agreements; assists in resolving contractual issues.
18. Participates in grant writing, management, and accounting; writes or assists in the development of grants; provides grant management for assigned grants; provides annual accounting for all City grants.
19. Oversees and participates in community outreach activities; develops, assists with the development, and provides outreach to a wide range of community groups for budget, finance, business development, utility, and other general City projects and issues.
20. Provides staff assistance to the City Administrator; prepares and presents staff reports and other necessary correspondence.
21. Oversees and participates in customer service activities; assists internal and external customers with a wide range of questions and requests for service; assists staff with difficult customers; provides general City customer support and coordination with other City departments for assistance.
22. Represents the Finance Department to other departments, elected officials, and outside agencies; coordinates assigned activities with those of other departments and outside agencies and organizations; explains, justifies, and defends department programs, policies, and activities; negotiates and resolves sensitive and controversial issues.
23. Attends and participates in professional group meetings; maintains awareness of new trends and developments in the fields related to scope of responsibility including finance and accounting; incorporates new developments as appropriate.
24. Participates on a variety of boards, commissions, and committees.
25. Performs related duties as required.
Qualifications
Typical Qualifications
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Education and Experience Guidelines – Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training: Equivalent to a Bachelor’s degree from an accredited college or university with major course work in accounting, finance, public administration, business administration, or related field.
Experience: Ten years of increasingly responsible finance, accounting, and administrative experience including three years of management and administrative responsibility.
License or Certificate: Possession of a valid Washington State Driver’s License.
Supplemental Information
Knowledge of:
Operations, services, and activities of a comprehensive support services program including accounting, finance, utility billing, payroll, fleet management, and information services functions and service areas. Advanced principles and practices of governmental accounting and finance. Generally accepted accounting principles and practices. Governmental accounting and reporting practices, principles, and theories. Internal control principles and procedures. Financial analysis and projection techniques. Principles and procedures of financial record keeping and reporting. Advanced principles and practices of program development and administration. Advanced principles and practices of municipal budget preparation and administration. Principles of supervision, training, and performance evaluation. Pertinent federal, state, and local laws, codes, and regulations. Advanced methods and techniques of effective technical, administrative, and complex financial report preparation and presentation. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, statistical databases, and automated accounting systems.
Ability to:
Manage and direct a comprehensive support services program including accounting, finance, utility billing, payroll, fleet management, and information services functions and service areas. Develop and administer departmental goals, objectives, and procedures. Analyze and assess programs, policies, and operational needs and make appropriate adjustments. Identify and respond to sensitive community and organizational issues, concerns, and needs. Plan, organize, direct, and coordinate the work of lower level staff. Delegate authority and responsibility. Select, supervise, train, and evaluate staff. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Research, analyze, and evaluate new service delivery methods and techniques. Collect, analyze, evaluate, and interpret complex information and data including complex financial data. Ensure adherence to generally accepted accounting principles. Read, analyze, and interpret financial reports. Prepare clear and concise administrative and financial reports. Prepare financial statements. Prepare and administer large and complex budgets. Interpret and apply applicable federal, state, and local policies, laws, and regulations. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work.
Contact Information
HR Manager
park@snohomishwa.gov