Posting Date:  11/19/2021
Job Title:  Finance Manager
Salary:  70,000 – 85,000
Entity:  Port of Brownsville
Closing Date:  December 3, 2021

Description:

POSITION SUMMARY: This position is located in the Port of Brownsville administrative offices at 9790 Ogle Road NE, Bremerton, WA 98311 in Bremerton, Washington. It is a full-time, exempt position. The Finance Manager performs a variety of complex accounting and personnel functions described below. The Finance Manager is responsible for the day-to-day accounting activities including but not limited to, producing monthly, quarterly and annual financial statements, overseeing the AR and AP functions, grant administration, human resources/benefits coordination functions, and other governmental and reporting requirements.

This position is responsible for assisting the Port Manager by maintaining a high-level of professionalism in: financial record keeping, procedures, policy and regulatory compliance, and communicating as necessary, the financial status of the Port District.

The Port of Brownsville Finance Manager must be able to maintain public trust – with the Port Commission, staff and citizenry and work with the Port’s CPA.

Primary Duties

 Maintain and prepare accurate and current financial reports. Maintain up-to-date general ledger account analysis.
 Journal entry preparation and entry during the month, month end, and year end.
 Oversee and/or maintain the maintenance of the Port’s capital and small and attractive asset systems, including all Construction in Progress accounts. This includes regular updates of capital and small and attractive assets and maintenance and reconciliation of annual asset inventories and provide respective reports.
 Coordinate with the Port’s CPA, to prepare reports and annual financial statements and on ongoing finance projects. Assist with and/or prepare the Washington State Auditor’s Annual Report. Provide audit support and preparation for audit by State Auditor’s Office and other external agencies.
 Prepare and oversee the annual budget and tariff process through the budget and tariff adoption.
 Oversee and/or assist with all grant reporting compliance.
 Retain accounting system records and in accordance with state and federal legal requirements; including grant accounting as necessary.
 Assist with monthly reconciliation and recording of Timberland Bank, LGIP and Kitsap County Treasurer’s Statements to assure compliance with BARS manual and internal policies.
 Oversee and/or assist with the accounts receivable process, including the preparation of the customer invoices, the tracking of customer payments and the maintenance of accounts receivable function for the Port, the auto pay software for credit card processing, electronic payment receipts, collection activities, negotiation of past due accounts, and oversee the maintenance of the customer deposit database.
 Oversee and/or assist with the accounts payable process, including the vendor payments, review invoices for accuracy, verify backup documentation, code or route for coding and process for payment. Work with vendors to resolve any issues. Check for accuracy on invoices, verify back-up documentation, code or route for coding and process for payment.
 Review and/or prepare the monthly, quarterly and annual reports including but not limited to excise, leasehold, 1099’s, unclaimed property and various payroll reports. Prepares various finance reports as necessary.
 Assist the Port Manager and Port contracted engineer in construction project contract review. This includes monitoring compliance with applicable laws and review of billings for contract and billing compliance.
 Maintain insurance Statement of Values detailed schedules and reconciliation to capital asset listing.
 Payroll & Human Resource related requirements include:
 Review and/or assist with payroll processing; review time records for accuracy, review the input data into payroll system; answers employee questions and troubleshoots related issues. Assist with the electronic payment of employee’s payroll.
 Review and/or assist with the preparation of the various payroll reports for internal and external use, including reports required by government entities including 941, L&I, Employment Security and Dept. of Retirement Systems, Paid Family Medical Leave and other related reports.
 Review and/or assist with the preparation of the annual W-2 and W-3 forms, plus any other payroll related forms.
 Understand and work with the health insurance, retirement and other employee benefit plans.
 Maintain personnel, healthcare and incident report files in a confidential manner in accordance with HIPAA requirements.
 Serve as the Benefits Coordinator and manage new hire orientation; including the maintenance of benefit packets, enrollment, and maintaining current benefit information for all employees. Provide administrative support for recruitment of new employees and ensure employment law compliance.
 Oversee and/or assist with the maintenance of the accurate and complete records for the Department of Retirement Systems.
 Manage all leasing functions including preparing and maintaining lease documents for industrial and commercial tenants. Oversee marina and hangar leasing activities. Work with Port Legal on leasing transactions as needed.
 Perform relief and backup duties as necessary for administrative positions during absences and peak workloads (answering and directing incoming calls, sorting mail, etc.)
 Maintain and assist with upgrades to Port’s policies and procedures in accordance with BARS, state and federal requirements.
 Oversee and maintain ongoing requirements pertaining to Being One’s Own Treasurer.
 Perform other duties, special projects/assignments as directed by the Port Manager.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty above satisfactorily. Position has supervisory responsibilities, and will train and offer guidance to other employees.

 Education and/or experience:
Must have an associate’s degree in accounting or related business field and a minimum of five years-related office/bookkeeping experience preferably in Governmental Accounting. Appropriate college level degree may be substituted for experience. The candidate must be highly organized and comfortable working with multiple projects, deadlines and under stressful situations. Must be self-motivated, require minimal supervision, and at a minimum have knowledge of:
 State of Washington, State Auditors BARS accounting system
 Government accounting
 Cash Basis accounting
 Payroll, accounts receivable and payable experience
 Human resource and Washington Industrial Safety and Health regulations
 Skills:
 Ability to read and interpret documents such as grant and/or contract applications, agency rules and regulations, and other documents associated with proper business management. Ability to write routine correspondence. Ability to use tact and discretion in meeting with public; maintaining confidentiality as appropriate; and be courteous toward public and fellow employees. Must maintain a neat personal appearance and have the ability to communicate effectively both orally and in writing.

 Ability to calculate figures and amounts such as governmental match and percentages. Must be able to understand and compute interest rates, tax and growth rates, payment schedules and similar functions.

 Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, and schedule form.

 Computer/Software Skills:
The Port of Brownsville operates a local area network in a Windows based, IBM compatible environment. Computer skills necessary include:
 Microsoft Word
 Microsoft Outlook
 Microsoft Excel – must be able to generate/manipulate spreadsheets, including production of graphs, payment schedules, and analytics.
 QuickBooks.
 Ability to use email and electronic file functions.
 Ability to operate standard office equipment including use of copier, facsimile, and must be 10 key proficient.

 Certificates, Licenses, Registrations, Professional Knowledge:
 Must provide a copy of a current and valid State of Washington driver’s license and current and ongoing vehicle insurance coverage.
 Must be bondable and have satisfactory credit history and agree to a credit and/or background check.
 Willingness to serve as Notary Public is appreciated, but not required.
 Participate in ongoing training to maintain and/or gain professional knowledge with evolving regulations, accounting practices, and other skills necessary for execution of duties and responsibilities described herein.
 Must have current knowledge of human resource practices and Washington Industrial Safety and Health Act practices and requirements.

Contact Information

Jerry Williams, Interim Port Manager
Port of Brownsville
9790 Ogle Rd NE
Bremerton, WA 98311
Office: (360) 692-5498
Cell: (360) 434-2208
jwilliams@portofbrownsville.org

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