|Job Title:||Finance Manager|
|Salary:||$6,741.54 – $7,152.03 per month|
|Entity:||Timberland Regional Library|
|Closing Date:||open until filled|
Timberland Regional Library is an intercounty public library system whose service area spans from the Pacific Coast of Southwest Washington to the Foothills of Mount Rainier, and from the Hood Canal to the mouth of the Columbia River. We serve more than 500,000 rural and urban residents through our network of 27 community libraries, 5 public kiosks and 2 cooperative library centers, and strive to provide excellent service to any and all who seek us out. Our mission is to welcome everyone to a vibrant world of possibilities, connect people places and ideas, and evolve to meet the needs of our communities.
Timberland Regional Library is seeking a Finance Manager, who will be based out of the Service Center in Tumwater, WA. Under limited supervision, the Finance Manager oversees the operations and management of all finance systems, tools, applications and services for Timberland Regional Library. Individuals in this position analyze, develop and administer the district budget, oversee the receipt and reconciliation of revenues and accounts payable functions, maintain the general ledger, and prepare a variety of financial records and reports. This position liaises with TRL Administration, the State Auditor and other relevant governmental agencies on an as-needed basis, and presents detailed financial reports to the TRL Board of Trustees. This position reports to the Operations Director, and provides daily supervision and direction to professional and paraprofessional staff.
Schedule: Full-Time, 40 hours per week (1.0 FTE).
Type: This regular position is FLSA exempt.
Bargaining Unit: Not represented.
Starting Pay: The starting pay range for this position is $6,741.54 – $7,152.03 per month. Employees new to Timberland Regional Library typically start at step 1, 2 or 3 of the pay range, depending upon qualification.
This position is open until filled. Initial review of applications begins on Monday, June 21st.
Class specifications are intended to provide a descriptive list illustrative of the range of duties performed by employees in the class. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. May be assigned any of the following duties:
Develops and directs the library’s annual budget. Conducts budget analysis, drafts the preliminary and annual budget, and prepares supporting documentation and presentations for staff, Administration and Board of Trustees.
Prepares and reconciles a variety of financial records and statements, including financial statements, budget comparisons, payment summary reports, tax payments, and other internal financial reports for departmental stakeholders and the Board of Trustees.
Analyzes, summarizes and prepares long-range forecasts for library expenditures and revenue sources, including property tax, timber tax and other one-time and reoccurring income sources.
Oversees the general ledger, performing payroll and cash receipt reconciliations to ensure Finance Department staff enter transactions into appropriate ledgers, logs and other records of original entry in accordance with established procedure and in adherence with the Washington State Budget, Accounting and Reporting System (BARS) and all applicable local, state and federal laws.
Performs position reporting, including the allocation, management, forecasting and collection of data regarding District staffing and FTE.
Coordinates the invoicing and collection of outside contract fees between TRL and non-annexed cities.
Directs the accurate receipt, accounting and safeguarding of cash, checks, warrants, and other library valuables. Processes cancelation of warrants considered stale, monitors cash-flow availability and establishes bank accounts as necessary and authorized.
Reviews and summarizes legislation, contracts, and other documents that pertain to the successful operation of the District. Reviews accounting policies, procedures, programs and services as needed to remain in adherence with state and local guidelines and reports to Administration any incidents not in compliance with district policy or BARS.
Oversees annual inventory control process, accounting for Timberland Regional Library’s equipment, money, facilities and other related items.
Participates in collective bargaining and negotiations on behalf of Administration.
Participates in long-range and strategic planning for future development and operation of the district.
Performs other duties as assigned or required.
Education & Experience
Bachelor’s Degree in Accounting Finance, Business or Public Administration, and five (5) years of increasingly responsible finance, bookkeeping, accounting, and budget management experience, to include a minimum of one (1) year of experience planning for and providing work direction to others; OR an equivalent combination of education and experience.
Licenses, Certifications, and Special Requirements:
Must have a valid Washington State Driver’s License and an acceptable driving record, OR must be able to provide own transportation to and from the job, meetings and related job sites.
Must pass and maintain a criminal background check.
Certified Public Accountant (CPA) license is desired.
Availability to work evenings and weekends and to adapt to schedule changes on short notice is required.
Knowledge, Skills & Abilities
Employees are expected to perform or possess the following:
Current knowledge of the principles and practices of financial, business or public administration.
Extensive knowledge of budgeting and the preparation and administration of public funds.
Principles and practices of organizing and managing complex financial operations and personnel assigned a wide variety of work assignments.
Knowledge of cash accounting and governmental accounting.
Current knowledge of Federal and State laws, regulations and standards governing financial resources in public jurisdictions and governmental environments.
Ability to analyze and solve routine discrepancies, prepare and maintain accounting records, and act as steward of confidential financial information.
Efficiency in decision-making and prioritization with operational and procedural concerns.
Sound judgement and the ability to identify complex problems, evaluate solutions and implement change to the benefit of the organization.
The ability to analyze data, processes and procedures to develop meaningful fact-based reports and recommendations to improve service.
Ability to remain up-to-date with current and emerging trends in public sector financial management.
Facilitation of task forces, committees and council meetings.
Required Skill In:
Employees are expected to demonstrate the following qualities at all times:
Establish and maintain effective working relationships with Library and department staff, other library systems, outside agencies, and vendors.
Positively reflect TRL’s mission, vision, and values to the staff and public.
Effective organizational and time management skills, including the ability to multitask, manage multiple projects at the same time and adapt to changing priorities to meet demands of the department.
Communicate effectively verbally and in writing.
Exhibit reliability and dependability. Demonstrate punctuality and regular and consistent attendance.
Demonstrates a positive attitude and flexibility.
Required Technology Skills:
Strong computer skills, including the ability to manage and maintain financial software, word processing, complex spreadsheets, document management and organization, email applications and the internet.
Knowledge of computerized information systems used in payroll and financial management. TRL currently uses Tyler Technologies Incode.
Library technology, resources, databases and software.
Intermediate Microsoft Office Suite skills (Teams, SharePoint, Outlook, Word, Excel) to satisfactorily complete job responsibilities.
Physical and Environmental Conditions:
Work is performed in a busy service-oriented office with frequent interruptions and under the stress of continual pressure to meet deadlines and handle competing priorities.
Subject to sitting, standing, walking, bending, reaching and lifting objects up to 40 pounds.
Occasional travel is required to attend meetings at other sites and locations, or to participate in work-related assignments.