Posting Date:  12/03/2018
Job Title:  Finance Technician I
Salary:  22.61-27.48 per hour DOE
Entity:  City of Milton
Closing Date:  12/31/2018

Description:

This position is the primary contact with the general public via telephone inquiries and in-person counter service. Work includes performing a variety of routine and complex cashiering, accounting and clerical duties, including compiling, monitoring, verifying and reconciling financial data in accounts receivable, accounts payable and utility billing systems. Also processes citywide payroll, central purchasing, business licensing and other record-keeping functions. The workload may be divided among the individuals filling this position on the basis of timing needs, segregation of duties and experience. The Finance Technician I is expected to eventually become proficient at all of these duties.

Primary Duties

Although the primary duties of the Finance Technician I are listed below, the omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.
• Coordinate and perform front desk and referral functions; answer incoming calls, radio dispatch, provide information regarding the City, and make referrals to the proper staff for issue resolution.
• Perform a variety of finance functions including compiling, monitoring, verifying and reconciling all financial data in the City’s accounts receivable, accounts payable, purchasing and utility billing systems.
• Receipt, batch and balance all City payments received by all methods (mail, lock box, on-line, credit payments or collected at the front counter) on a daily basis.
• Verify, input, review and post all transactions for accounts payable, accounts receivable, purchasing and utility billing.
• Responsible for recording all deposits and all checks issued and balancing cash each day.
• Process utility billing, collections, turn-ons, rereads, meter change outs, customer updates and finals.
• Process utility billing taxes, schedules, disconnects, and assists with the maintenance of the Utility Billing system, assessing penalties and corresponding with utility customers.
• Receive accounts payable invoices; route to appropriate department for review and approval; verify and enter accounts payable and/or purchasing information into computer accounting system; reconcile automated accounts payable module with applicable general ledger control account.
• Process accounts payable functions in the City by insuring correct BARS coding, proper payment, and meeting due dates. Also responsible for maintaining and updating the accounts payable system.
• Process the City’s accounts receivable, tracking and billing reimbursable accounts, issuing past due notices, and updating and maintaining accounts in the accounts receivable system.
• Provide research and analysis of expenditure and revenue information for accuracy.
• Verify, input and review payroll and employee information; review employee time sheets and verify overtime hours worked.
• Prepare and produce payroll and benefits reports, including quarterly and annual Federal and State tax obligations and deposits.
• Disburse payments to various vendors, organizations, employees and citizens.
• Analyze and interpret State and Federal laws and regulations related to payroll; implement changes in coordination with the Finance Director.
• Coordinate and process employee year-end information to balance, print and distribute W-2 forms; responsible for the accurate and timely reporting of year-end information to other government agencies.
• Monitor and maintain accrued vacation, sick, holiday and other types of employee leave; provide timely reporting to individual departments and employees.
• Provide technical information and instruction regarding payroll procedures and methods to City staff; interpret and explain payroll rules and regulations; answer questions and resolve problems or complaints.
• Responsible for updating and maintaining the payroll system for employee changes, and providing assistance to employees with pay related questions.
• Coordinate 1099 reporting. Assure year-end 1099 forms are printed, balanced and mailed by deadline; accurately report year-end 1099 information to IRS.
• Issue and receipt business licenses, animal licenses and passports for the City.
• Responsible for Activity Center and Community Building scheduling, calendar updates and assisting with website updates.
• Receive and maintain records on gambling, franchise and business and occupation tax collections.
• Provide support for audits, surveys, fixed asset inventories and other various projects, and may be asked to represent the department on certain committees as requested.
• Promote positive public relations and responsive customer service.
• Provide support to the City as a department team member, including asisting with training of employees as appropriate and providing other duties as assigned.

Qualifications

MINIMUM QUALIFICATIONS

Graduation from high school or GED equivalent, and
• Two years of clerical experience and cashiering duties.

Contact Information

Trisha Summers, City Clerk/HR

Links

Other Information