Posting Date:  06/17/2020
Job Title:  Grants Administrator
Salary:  $27.11 to $35.21 per hour
Entity:  San Juan County
Closing Date:  Open Until Filled


BASIC FUNCTIONS: Functions independently under the general direction of the County Auditor and Chief Deputy Auditor to ensure proper accounting, full compliance, and maximum utilization of Federal, State, and other grants in San Juan County, in compliance with Federal regulations, State laws, and generally accepted accounting principles. Duties include grant accounting; grant reimbursement review; grant reporting; grant budgeting; assisting departments in applying for, managing, and complying with requirements of grants; and preparing the County’s annual Federal Indirect Cost Reimbursement Plan.

Primary Duties

1. Maintain accounting records for all grants County-wide. Includes:
a. Prepare/review grant revenue and expenditure worksheets monthly.
b. Track grant balances and reconcile Current Expense Grants Clearing Fund annually.
c. Follow up with grant recipient departments on discrepancies and irregularities to ensure corrective action is taken as needed. Prepare journal entries to correct account coding errors.
d. Track and transfer grants fringe adjustments between Grant Fund and County Current on at least a quarterly basis.
e. Review grant reimbursement requests prior to submittal to granting agencies.
f. Prepare annual report of grant activity for State and Federal authorities.
g. Review, record and reconcile and update departmental grant budgets.
h. Report on grant activity to Council, consistent with County Grant Policy.
2. Provide assistance to department in grant applications and reporting. Includes:
a. Assist with grant applications.
b. Review grant contracts and correspondence with granting agencies.
c. Provide technical assistance, direction and training to grant managers.
3. Ensure grant compliance for San Juan County. Must be completely familiar with OMB Circular A-133 or succeeding documents, as well as other Federal and State legislation regarding grants. Includes auditing and advising department grant managers as necessary. Monitor payroll recordkeeping on federal grants.
4. Assist department heads and grant managers in preparing grant budgets, both for grant applications and reporting and for the annual budget cycle.
5. Prepare the federal indirect cost rate plan for the County annually.
6. Teach grant managers to use project accounting module in the County’s financial management system.
7. Acting within the scope of his or her responsibilities, work as a public employee with courtesy and professionalism, adhering to the highest standard of ethics in accordance with RCW 42.52
8. Assist with other accounting responsibilities as needed.


MINIMUM QUALIFICATIONS: Bachelor’s degree in Accounting, Finance, Business or related field, and three to five years progressively responsible experience in grant administration and/or reporting. Familiarity with Federal grant requirements and reporting is essential. Ability to perform complex accounting functions and to create and understand financial statements is required. Familiarity with government fund accounting and project coding is desirable. Strong working knowledge of Microsoft Word and Excel is required; familiarity with Microsoft PowerPoint is desirable. Working knowledge of personal computer file systems and networks, and the ability to organize complex workloads and meet mandatory deadlines is required. Must be able to communicate effectively with County Council, County Manager, Elected Officials, Department Heads and staff/employees.

Contact Information

Submit Resume and Cover Letter to:
Human Resources, County Administration
350 Court Street, #5 (mailing address)
55 Second Street, Room 206 (office location)
Friday Harbor, WA 98250
FAX: (360) 370-5085
For information contact: or (360) 370-7402


Other Information