|Job Title:||Management Analyst 4|
|Salary:||$5,102 – $6,691 Monthly|
|Entity:||Washington State Department of Health|
|Closing Date:||Open until filled|
The Office of Financial Services provides leadership and support for agency priorities and programs through quality budgeting, contracting, grant management, purchasing, facility management, and accounting services. Our teams ensure financial compliance with state and federal laws, regulations, and reporting requirements in addition to performing agency-wide financial activities. The division also ensures the operational effectiveness and financial stability of the agency.
These positions are responsible for developing, implementing, and overseeing processes to ensure responsible, consistent, and effective resource support. Activities and duties include budget development, implementation, and monitoring; grant review and tracking; contract processing and tracking; contract fiscal monitoring; coordinating and tracking federal match and maintenance of effort requirements; fiscal note development; and decision package development and review.
These positions are assigned to a specific workgroup. It is the primary liaison with staff throughout the Office of Financial Services and staff throughout the agency to coordinate budget and operational support of programs and services. These positions also occasionally works with local health and other state agencies and the private sector to support DOH project work and activities.
The duty station for these positions are in Tumwater, WA. Due to the COVID-19 pandemic, telework (mobile work) is currently expected. When approved to return, incumbents are expected to report to the duty station for work activities. Partial telecommuting may be an option subject to supervisory approval.
This recruitment will be used to fill multiple permanent and project Management Analyst 4 (MA 4) positions.
About the Department of Health
The vision of the Washington State Department of Health (DOH) is equity and optimal health for all. Our mission is to work with others to protect and improve the health of all people in Washington state.
Good organizations know what they do and how they do it. Great organizations also understand why they do it. Our values are:
Human-centered: We see others as people who matter like we do and take into account their needs, challenges, contributions, and objectives.
Equity: We are committed to fairness and justice to ensure access to services, programs, opportunities, and information for all.
Collaboration: We seek partnership and collaboration to maximize our collective impact. We cannot achieve our vision alone.
Seven Generations: Inspired by Native American culture, we seek wisdom from those who came before us to ensure our current work protects those who will come after us.
Excellence: We strive to demonstrate best practices, high performance, and compelling value in our work every day.
Planning, organizing, and leading process to build budgets based on the general direction of senior management.
Gathering information necessary and determining fixed costs for programs.
Preparing draft budgets and guidelines.
Consulting with and assisting program managers to finalize operational budgets.
Compiling component budgets and preparing the final budget for submission to granting authority for review and approval.
Preparing spending plans for input into state financial and federal grant management systems.
Tracking, monitoring, reviewing and evaluating spending monthly to ensure expenditures are appropriate and budgets are not overspent.
Identifying adjustments/corrections needed and preparing journal vouchers.
Forecasting expenditures, analyzing spending, reporting financial status, and making budgetary recommendations to senior managers.
Conducting regularly scheduled meetings with program managers to review spending to ensure budgets are not overspent.
Analyzing spending, identifying resources available, and creating illustrations to make recommendations to senior managers.
Advising senior managers regarding changes to federal requirements.
Coordinating and tracking matches and maintaining efforts to meet federal grant requirements.
Assessing, analyzing, and collaborating with appropriate staff within or across divisions and Central Administration to address and resolve budget, grant, and financial management issues.
Serving as fiscal liaison with granting agencies/organizations to ensure adherence to grant requirements and fiscal accountability.
Liaison with grants office staff to achieve accurate financial reporting for numerous grants.
Working with the contract/program manager on budgetary issues to ensure fiscal accuracy.
Reviewing and approving contract action request packets and submitting them for execution.
Option 1: An Associate degree or higher in accounting, finance, or an allied field; and two (2) years of experience performing financial functions in budget, accounting, or program financial management field.
Option 2: Four (4) years of professional experience in accounting, budgeting, or grants management: preparing and managing budgets, contracts, or grants; assisting in the development of the biennial budget and writing fiscal notes or decision packages, and budget control procedures to assure accountability and appropriate financial management of resources.
Advanced knowledge of budget and accounting principles as they apply to governmental programs.
Working knowledge of and experience with the state budget process and expenditure data.
Understanding of contracting principles and how to write defensible contract language.
Three (3) years of experience comparing and analyzing financial data, identifying issues, challenges, or trends; using critical thinking to provide important feedback and status reports, and problem-solving to offer well-thought-out options for resolution and next steps.
MS Excel – Ability to develop and manipulate complex spreadsheets with macros, multiple math functions, advanced filters, and links to external sources of information. Create custom toolbars and chart types, pivot tables, import data from other sources, filter lists, and use data analysis tools.
Microsoft Word – Ability to create, format, and edit tables, charts, and graphs; insert and format sections, create headers and footers, and work with pictures and draw objects.
Microsoft PowerPoint – Ability to create, format, and edit presentations; insert and format slides, create linked charts and graphs, and work with pictures and objects.