Posting Date:  09/30/2021
Job Title:  Payroll Analyst
Salary:  $69,460.00 – $95,061.00 Annually
Entity:  City of Sammamish
Closing Date:  Open Until Filled – first review Oct. 8th


The Payroll Analyst is responsible for accurate and timely processing of semi-monthly payroll in accordance to the applicable regulations, policies and union contracts. Tasks include inputting each employees time for the pay period, verifying accuracy of information, performing payment calculations, processing and printing all reports and checks, preparing and balancing all City paid benefits and deductions, producing changes in the computer files as necessary, and gathering information to prepare all applicable state and federal tax reports and payments.

Works under the supervision of the Comptroller.

Primary Duties

-Transfers data from timesheet into City’s financial system; includes auditing of each entry to ensure adherence to established pay policies and standards according to applicable contract languages, city ordinance, personnel manual, and State or Federal regulations.
-Computes salary, overtime, employee deductions, termination, and other special payments, for example promotion, out of class, merit increase or allowances; includes verifying and reviewing source documents and coordinating with departments to ensure accuracy and adherence to procedure and policies.
-Creates, maintains and updates employee records to ensure up-to-date benefit eligibility, salary, work shifts, and W-4 information are in the system for processing. This may include manual monitoring, entering and auditing.
-Prepares, reconciles, and remits files for direct deposits, maintains employee leave banks, deductions, benefits, wage garnishments, and payroll taxes.
-Reviews payroll register for errors, audits, adjusts, and documents changes to pay transactions; may perform accounting reconciliation for single account type that follows established procedures and methods.
-Provides answers to inquiries, complaints regarding check payment, employee deductions, employment taxes, retirement benefits that usually includes interpretation of labor agreement, tax, State and Federal regulations.
-Identifies and track capital and highly attractive assets, conduct annual inventory of each.
-Serves as backup for cash receipting, preparing bank deposits, accounts payable, and other financial related activities.
-Reconciles and audit weekly fuel receipt activity and investigate anomalies.
-Performs other duties as assigned by the Comptroller.


Knowledge of:
-Accounting and payroll practices and procedures.
-Applicable laws, codes, regulations, policies and procedures related to payroll.
-Modern office practices, procedures and equipment. Including Microsoft Office, Word and Excel.
-Payroll/Financial software systems.

Skills / Abilities:
-Apply bookkeeping and financial record-keeping principles to the maintenance of fiscal and accounting records of above average difficulty.
-Understand, interpret and apply information from State or Federal regulations, IRS code, and labor contracts to payroll processing.
-Make arithmetic calculations quickly and accurately.
-Plan, organize and prioritize work.
-Communicate effectively both orally and in writing.
-Establish and maintain cooperative and effective working relationships with others.
-Operate a variety of office machines including computers, calculators, typewriters, faxes, and copiers.

Bachelor’s degree in accounting or related field
Two (2) years payroll processing in a union environment.
Public sector payroll experience preferred, or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand, walk, use hands to finger, handle, feel or operate objects, tools or controls, and reach with hands and arms. The employee is primarily required to sit, and occasionally required to stoop, crouch, talk or hear. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this. While performing duties of this job the employee works in an indoor office environment.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

This job description does not constitute an employment agreement between the City and the employee, and is subject to change by the employer as the needs of the City and the requirements of the job change.


Contact Information

Human Resources
City of Sammamish


Other Information