Posting Date:  10/25/2019
Job Title:  Payroll Officer
Salary:  $4,478 – $5,460 Monthly
Entity:  City of Tumwater
Closing Date:  Continuous – Until Filled



The City of Tumwater is looking for a positive and organized individual to maintain and prepare City-wide payroll including technical reports, employee benefit records, and other technical and accounting records for the Finance Department. This position also researches, reconciles, and verifies payroll accuracy. They work closely with the Human Resources Department and all City employees. Confidentiality is a must-have. A friendly, customer-oriented attitude will fit well with our team.

This recruitment will be open until it is filled. Review of applications will start on October 28th.

Primary Duties

– The essential functions of this position include, but are not limited to:
– Responsible for the efficient and accurate processing of all payroll functions; implements, administers, and maintains computerized payroll information systems, manuals, and all applicable documents.
– Reviews timesheets and coordinates correction of errors with City departments, employees, and/or management.
– Prepares and submits payroll tax deposits and special State and Federal statements, including W-2’s, updates employee information for taxes, benefits, wage assignments, garnishments, retirements, and other payroll deductions, and audits for accuracy.
– Performs mathematical calculations and enters numerical data into a computer system with skill and accuracy.
-Handles confidential and sensitive matters relating to all aspects of payroll.
-Reports and transmits accurate, timely payroll information to various sources.
-Ensures all functions are conducted in compliance with applicable laws, regulations, policies, and administrative guidelines.
-Monitors and maintains accrued sick, vacation, holiday, and other types of employee leave, including FMLA and shared leave; administers cash outs of accrued leave and comp time in accordance with City policies and collective bargaining agreements.
-May perform miscellaneous receivable functions such as invoicing for payroll related to staffing assistance and events.
-Works closely with Administrative Services/Human Resources personnel to ensure consistent implementation of policies.
-Provides payroll assistance to employees, responds to requests for information, and attempts to resolve issues by researching files and records within the scope of authority; refers matters requiring policy interpretation to Human Resources for resolution.
-Reviews and implements the results of collective bargaining agreements to ensure all City contractual obligations are fairly applied and executed by the accounting and payroll systems.
-Creates and reviews all monthly, quarterly, and annual payroll related reports, secures and maintains confidential payroll records.
-Maintains high standards of professional behavior, appearance, and performance. Regularly takes initiative in recommending changes in work methods, policies, and procedures to improve service delivery and improve overall operating efficiencies.
-Works overtime as necessary to achieve departmental goals and as authorized by supervisor.



To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed below are representative of the knowledge, skills, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, Skills, and Abilities:
-Knowledge of automated payroll processing system and related software.
-Knowledge of generally accepted accounting principles (GAAP), internal control standards, and accepted account practices.
-Knowledge of applicable state and federal statutes, rules, codes, and regulations governing payroll and benefits.
-Ability to understand, interpret, and apply legal documents, labor agreements, federal, state and local laws and regulations, and City policy.
-Knowledge of payroll and benefits processing procedures and reporting requirements.
-Ability to accurately process payroll under rigid timelines.
-Ensures all functions are conducted in compliance with applicable laws, regulations, policies, and administrative guidelines.
-Ability to communicate detailed information clearly and concisely in written and verbal formats.
-Ability to effectively coordinate work with other City staff and vendors.
-Ability to organize, prioritize, and manage multiple tasks to achieve maximum efficiency and meet deadlines.
-Ability to answer a variety of employee questions relating to payroll.
-Ability to deal with internal and external customers tactfully and courteously in all communications.
-Ability to maintain confidentiality of information.
-Ability to perform mathematical calculations and operate a 10-key by touch.
-Ability to operate a personal computer with associated software including ability to audit, correct, and update financial information systems and generate reports.
-Ability to perform special projects, financial analysis, and research records as needed.
-Ability to establish and maintain positive, effective working relationships.
-Ability to work independently from general instructions and broad work expectations.

Minimum Qualifications:
-Four (4) years progressively responsible experience in automated payroll systems is required; and
-Two (2) years of technical accounting experience; or an Associate’s Degree in Accounting, Business, or Public Administration; or
-An equivalent combination of education, training, and experience.

-American Payroll Certification’s Certified Payroll Professional is preferred;or
-American Payroll Certification’s Certified Payroll Professional is required within three (3) years of hire.

Contact Information

Human Resources
555 Israel Rd SW
Tumwater, WA 98501
(360) 754-4122


Other Information

Supplemental Information Specific to the Position:

Contacts are primarily with City employees and the public in relating technical payroll information in response to questions or to verify information. Contacts with the general public include answering inquiries relating to payroll. Some interactions may require contact with individuals under stressful conditions, requiring the ability to explain the City’s procedures and requirements in a calm, concise, and courteous manner. Contact with benefit vendors regarding enrollment, employee changes, etc. happens on a regular basis.

Receives general direction and spot check supervision by management. This position does not supervise employees, but may act in a Lead capacity for training and directing other employees for payroll and benefits related tasks.

The Payroll Officer is accountable for the accurate and timely completion of tasks. Work is performed according to detailed standard operating procedures requiring the use of judgment and initiative in the application of procedures to specific cases.

Working Conditions:
-Work is performed in an office with frequent interruptions and occasionally under the stress of competing requests and stringent time lines.
-Work may involve travel to various locations, in all types of weather, and include evening, weekend, and/or holiday hours.
-Customer contacts may be hostile on occasion.

Physical requirements:
Work is often performed in an office setting.

Specific physical requirements and typical working conditions for this position are on file in the Administrative Services Department.

The City of Tumwater is an Equal Opportunity Employer (EOE), committed to a diverse workforce. Women, minorities, and people with disabilities are encouraged to apply.