|Job Title:||Procurement and Supply Specialist 2 (Buyer 2)|
|Entity:||Community Colleges of Spokane|
|Closing Date:||4/6/2020 4:00 PM Pacific|
Please be aware that this recruitment closes at 4:00 p.m. PST. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.
The Community Colleges of Spokane is seeking a highly motivated and qualified individual for the position of Buyer 2 in the District Business Office.
Under general supervision of the Procurement Manager, this position is responsible for the procurement of varied materials and services in support of multiple departments and programs at the Community Colleges of Spokane (CCS), while adhering to State regulations and CCS policies and procedures. Duties include: assisting in the development of specifications, issuing and evaluating bids, awarding purchase orders and contracts, processing procurement requests into purchase orders and researching and fixing issues that may arise throughout the procurement process.
Procure goods and services under the direct buy authority of the institution in accordance with internal policies and procedures, and with adherence to all Federal and State of Washington rules and regulations. *
Assist in the development of specifications, issue bid requests and evaluate responses. Award and issue contracts and POs to the best responsive and responsible bidder. Assist in the complete procurement cycle from PR creation through receipt of goods or services. *
Work independently to resolve discrepancies between purchase orders and related supplier invoice, shipment and/or any related freight charges or claims. *
Meet with supplier representatives and conduct market research to identify alternative sources of supply to encourage supplier diversity, improve quality and reduce expenses. *
Assist campus personnel who input Purchase Requests into the automated requisitioning systems, with understanding what data must be included in the PR and with understanding the laws and regulations regarding public procurement transactions. *
Route purchase requests for appropriate expenditure approvals and convert approved Purchase Requisitions into Purchase Orders (POs). Submit the POs to vendors and monitor acknowledgements and resolve any discrepancies between the PO and acknowledgement prior to receipt. *
Research and resolve issues that may arise throughout the procurement process. *
Perform day-to-day administrative tasks such as maintaining databases and files. *
Support and advance the CCS strategic plan, and perform other duties as assigned. *
‘*’ Indicates this is an essential duty
This position is designated a bargaining unit position and union membership is no longer a condition of employment.
COMPETENCIES & OTHER REQUIREMENTS:
REQUIRED COMPETENCIES (MINIMUM QUALIFICATIONS)
Bachelor’s degree from an accredited institution in Business Administration, Public Administration, procurement, logistics, supply management or related field. Or an equivalent mix of education and experience that demonstrates the candidate meets all competency requirements for this position.
Ability to complete Department of Enterprise Services training in procurement and contract management topics as required by RCW 39.26.110 within 60 days of hire.
Ability to work independently.
Strong written and interpersonal communication skills.
Excellent customer service skills.
Knowledge of current Washington state procurement laws and regulations.
Knowledge of accounts payable and receiving processes.
Demonstrated ability with an integrated ERP system.
Ability to effectively organize multiple work assignments, involving competing priorities, to produce work products that are accurate, of high quality and meet deadlines.
Ability to work in a semi-open office setting with frequent interruptions.
Acceptance of the responsibility to promote the welfare and best interests of students at all times.
A demonstrable understanding and acceptance of the mission, values, goals and objectives of CCS.
The ability to perform assigned duties in a manner consistent with applicable laws, regulations and goals of the institution, community and technical college system.
Demonstrated commitment to fostering and supporting a teaching, learning and working environment that honors diversity, equity and inclusion.
PREFERRED COMPETENCIES (DESIRED QUALIFICATIONS)
Certification as an Accredited Purchasing Practitioner (APP), Certified Purchasing Manager (CPM), Certified Professional Public Buyer, (CPPB) or Certified Public Purchasing Officer (CPPO) or equivalent professional purchasing designation.
Purchasing experience in higher education or a government environment.
Understanding of Department of Enterprise Services (DES) regulations as they relate to oversight of state agency and higher education procurement.
Proficient with Microsoft Office programs.
Experience with interpreting and applying complex policies, procedures and processes, and assisting customers with obtaining needed goods or services in the most efficient manner.
Experience with PeopleSoft ERP software system.
CONDITIONS/TERMS OF EMPLOYMENT:
TOTAL COMPENSATION: $56,926.
Total compensation is an estimate based upon adding the following amounts together:
Base compensation, plus
Current employer-paid health and related benefit contribution rates, plus
Median retirement fund contributions.
The actual total will vary depending upon each employee’s enrollment choices.
Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H1-B visa. In addition, the Community Colleges of Spokane maintains a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment. Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
Work is performed in a normal, temperature-controlled office environment.
Work is sedentary in nature.
Frequent use of computer and exposure to terminal screens.
Visual focus and strain.
Work in a semi-open office setting with frequent interruptions and background noise.
Work involves constant interruptions and requirement to answer on demand questions by phone, in person, or electronically.
Frequent repetitive hand/wrist motions and finger manipulation.
Frequent oral and auditory communication with others.
CONDITIONS OF EMPLOYMENT
Full-time schedule (12-month, 40-hours a week).
This position is overtime eligible.
6-month probationary period; may be extended up to 12 months.
Criminal background check required.
REQUIRED APPLICATION MATERIALS:
To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:
CCS online application.
Cover letter addressing your qualifications as applied to the responsibilities of this position. *
Comprehensive resume. *
Names, addresses, and telephone numbers of three professional references.*
College transcript(s) if applicable – unofficial/copies of transcripts are acceptable for initial application, official copies must be submitted upon acceptance of job offer.
NOTE: All of the above are required to ensure your consideration for this position. The item(s) marked with an asterisk are required attachments to your application prior to submission.
Community Colleges of Spokane does not discriminate in its programs, activities and employment on the basis of race, creed, color, religion, national or ethnic origin, age, sex, marital status, pregnancy, parental status or families with children, status as a mother breastfeeding her child, AIDS/HIV or hepatitis C, honorably discharged veteran status, sexual orientation, gender identity or expression, disability, use of trained guide dog or service animal by a person with disability, genetic information or any other legally protected category. Please direct all inquiries regarding compliance with access, equal opportunity and/or grievances to the Chief Administration Officer, Community Colleges of Spokane, 501 N. Riverpoint Blvd., PO Box 6000, MS 1004, Spokane WA 99217-6000 or call 509-434-5037; WA Telecommunication Relay Services (TRS) 1-800-833-6384 or 7-1-1.