Posting Date:  09/16/2020
Job Title:  Public Health Financial Services Manager
Salary:  $31.50 – $33.76 per hour, depending upon qualifications.
Entity:  Skagit County
Closing Date:  October 16, 2020

Description:

This position functions as a member of the leadership team and is responsible for developing, improving, and managing the fiscal operations of the Public Health Department. The Financial Services Manager is responsible for developing and implementing centralized systems for collecting, analyzing, verifying, and reporting financial information. Responsible for recommending, developing, and implementing policies and procedures, and developing accounting systems within the department to ensure productivity and efficiency. The incumbent is responsible for planning, organizing, staffing, coordinating and directing the efforts of staff and division work to accomplish the mission, goals and vision of the department.

Primary Duties

Manages and directs the daily operations of the Financial Services Division through managerial support, work supervision, assessment, planning, evaluation, decision making and assurance. Directly supervises division staff. Directs and coaches assigned staff, and assigns work consistent with assigned job classification. Manages and supervises within union contract guidelines, interprets contract language and advises staff accordingly. Interprets and advises staff of county personnel policies and procedures. Coaches staff regarding methods to be used to enhance program services and outcomes.

Recruits, trains, disciplines and conducts performance evaluations of program staff. Participates in the selection of new employees. Provides training and support, and evaluates the performance of staff to guide the development of employees and performance. Reconciles personnel issues, makes recommendations regarding employment actions, initiates documents, and implements disciplinary actions as approved.

Sets strategic priorities for department financial services under the direction of the department head. Develops and implements strategic short- and long-range plans, programs, goals and objectives for assigned area. Reviews and updates planning recommendations. Identifies trends and problems hindering progress and develops and implements recommendations for problem resolution with staff and higher level management.

Develops, implements and manages a centralized fiscal service model for the department where the Financial Services Division oversees all contract and grant billing and fiscal functions. Responsible for managing all financial, accounting and audit activities of the department. Reviews and evaluates financial systems, recommends and implements process improvements to increase efficiency and effectiveness.

Works with Director and Division Managers to coordinate, develop, prepare and monitor budget, quarterly expenditures and revenues reports, payroll and billings. Meets financial objectives by forecasting requirements, scheduling expenditures, analyzing variances and initiating corrective actions. Provides budget information to County Budget & Finance office, and the Auditor’s office. Recommends spending activity changes to the Department Head when necessary due to potential budget overruns and grant deadlines.

Achieves accounting operational objectives by contributing accounting information and recommendations to strategic plans and reviews, preparing and completing action plans, resolving problems, completing audits, identifying trends, determining system improvements and implementing change.

Administers all fiscal requirements from outside funding sources. Monitors and assures department compliance on all grants and contracts relative to fiscal activities. Secures, monitors, and assures department compliance on all grants and contracts relative to fiscal activities.

Develops and implements quality standards for financial operations. Makes recommendations for program, policy and procedure changes, and assures that appropriate policies and procedures are updated. Applies policies, procedures, and regulations equitably.

Maintains financial security by creating, maintaining and overseeing accounting controls established in compliance with Federal and State audit guidelines. Serves as the department liaison with Auditors and Budget and Finance, and follows up on “plans of correction” with staff as appropriate to assure compliance.

Oversees department grant and bid processes and assures that all costs are correctly charged to appropriate programs and funding sources.

Utilizes a data driven approach to financial planning and decision making. Reviews and assesses data to assess performance of County funded programs and their alignment with fiscal and grant requirements. Reviews interprets and prepares data to analyze and make fiscal recommendations about which programs and/or major project proposals should be initiated, modified or changed

Ensures compliance with local, state and federal rules and regulations.

Coordinates with state and other auditors during review of the department’s financial records and processes. Provides financial information and records, answers questions, recommends and implements corrective action. Monitors accounting procedures and modifies as necessary to comply with local, state and federal regulations. Works closely with the Budget & Finance Director and the county’s Chief Accountant.

Responds to or supervises the resolution of inquiries, complaints, emergencies or requests for information from other departments and the public in a courteous manner, providing information within scope of knowledge and authority. Emphasizes public accountability and a positive public service approach with assigned staff.

Negotiates contracts for services between the department and outside entities or consultants, as assigned.

Supervisory:

This position directly supervises staff.

Other Job Functions:

Performs related duties as assigned. Related duties as required are duties that may not be specifically listed in the position description, but are within the general occupational series and responsibility level typically associated with the employee’s classification of work.

Completes special projects which may be outside normal area of assignment, as assigned.

Qualifications

Bachelor’s degree in accounting or related field required.

Minimum of 5 years of experience required.

Minimum of 2 years of supervisory experience required.

Requires Knowledge of:
Transformational leadership and change.
Management and supervisory principles and practices.
Working knowledge of labor relations and unionized staff.
Basic principles, theories and practices of public administration, public finance, training, and organizational structure and development as applied to the public sector.
Principles and practices of accounting including general ledger accounting, billing and collections, accounts payable, payroll and related subsidiary systems; double-entry bookkeeping and business math.
Fiscal management including cost accounting, budget preparation, grant administration, service and intergovernmental contract negotiation and administration, expenditure control and recordkeeping.
Applicable local, state and federal laws, rules, regulations, policies and procedures related to the areas of assignment.
Principles of time management and program and process evaluation.
Computer operation, network administration, and a variety of software including word processing, spreadsheet, database and other applications specific to the area of assignment.
Safety and security hazards, precautions, standards, policies and procedures pertinent to the area of assignment.
Operation of standard office equipment including computer and scanner.

Requires the ability to:
Represent Skagit County by maintaining a professional approach and demeanor in all activities.
Ensure compliance with County policies and procedures, and collective bargaining agreements.
Apply office, budgeting and accounting practices, procedures, and recordkeeping systems appropriately.
Comprehend gather process and analyze detailed information effectively.
Estimate and analyze costs of programs, monitor fiscal information, accurately work with numbers and interpret statistical information.
Interpret, administer, perform and oversee financial and administrative functions in accordance with statues and regulations.
Be attentive to detail, maintain a high degree of accuracy, recognize, resolve and correct discrepancies in data or information.
Assure that absolute confidentiality is maintained as required and sensitive information is handled appropriately.
Apply good judgment and problem-solving techniques to make reasoned, timely and consistent decisions and resolve problems.
Develop ways to identify, improve and promote efficient systems and processes.
Develop relationships with staff, other departments, and individuals that encourage participation, teamwork, effective relationships and use of resources.
Plan, prioritize, coordinate, organize and schedule staffing and services.
Train, direct, and coach staff.
Prepare, research, administer and change plans, policies and work programs as necessary.
Communicate effectively, both orally and in writing, with staff members, other agencies and the general public.
Perform varied and complex assignments under general supervision and guidance.

Licenses and/or Certifications:
Valid Washington State driver’s license required.

Contact Information

Bob Hicks, Skagit County Public Health Assistant Director
PH: 360-416-1504

Links

https://www.governmentjobs.com/careers/skagitwa

Other Information

Applications for this position are only accepted via the website. Visit https://www.governmentjobs.com/careers/skagitwa to apply. Questions can be directed to the Skagit County Human Resources email humanresources@co.skagit.wa.us