Posting Date:  05/28/2021
Job Title:  Senior Accounting Clerk
Salary:  4,350 – 5,562
Entity:  City of Vancouver
Closing Date:  Open Until Filled

Description:

The purpose of this position is to evaluate, design and implement accounting solutions to address the business needs of the City of Vancouver and process complicated accounting and related records to transact the business of the City. Perform the full range of clerical accounting work involved with the business licensing and the accounts receivable programs, including the reconciliation of accounting transactions, research for process changes, coordination of financial records programs and/or processing of complicated transactions.

Primary Duties

Create accounts and generate monthly, quarterly, and annual invoices and/or statements, process credit memos and adjustments. Ability to meet specific deadlines. Responsible for various departmental program billings (i.e. Police/Alarms, Fire/Fire Inspections, Code Violations, Loans, etc.). Requires time management skills and a knowledge of multiple software systems, such as Workday, CivicGov, CryWolf, Mortgage Office, ActiveNet, and Powerpark Flex, while working with different departments citywide. Utilize the State of Washington’s Business Licensing Service processes and software system, review new applications, renewal records, and corresponding payments for accuracy and compliance with the city business license requirements. Requires knowledge and use of State of Washington software systems.
Perform collection activities through standard collection practices to maximize revenues such as: send follow-up statements, effectively negotiating with past due accounts, monitoring and applying payments, research and resolve payment discrepancies, and referring accounts to collection agencies.
Ensure compliance with the City business license program, research State license and revenue records and other business resources to identify parties operating in the City without a City license, and distribute license materials, as needed. To ensure compliance of licensed businesses with the license fee surcharge requirements, monitor State revenue records and audit business records, as needed.
Anticipate, identify, and resolve problems in accounting operations; assists internal and external customers with questions that involve searching for and identifying technical data to provide an explanation of regulations, policies, and procedures. Act as auditor for compliance with GAAP on requests from departments for invoicing requests.
Provide technical information and instruction to internal and external customers regarding applicable procedures and methods; interpret and explain rules and regulations. Provide assistance to customers with inquiries and complaints; identify customer service problems, conduct research, and communicate results to customer. Requires a high degree of accuracy, attention to detail, confidentiality, and good customer service skills.
Compile, monitor and research data for reports including the preparation of periodic reports on revenues, expenses, payments, the status of services, contracts, grants, fee receipts, entitlement and reimbursement programs, accounts receivable, and trust and retainage accounts.
Reconcile accounts to the general ledger and various statements; maintain various subsidiary ledgers, registers, and journals according to established procedures. Make adjustments to the general ledger by journal entry. Ability to identify and ensure interfaces/integrations are posted to Workday, or to subsidiary systems. If there are discrepancies, must identify specific missing transactions, and work with IT to ensure the missing transactions/batches are posted.
Support Accounts Payable as needed to process payments for invoices, reimbursements, etc. using proper judgment and reasoning and, in compliance with established procedures, calculate and verify sales tax information; perform a variety of complex calculations, print checks and/or prepare checks for mailing once they are printed; post wires and assist with EIB uploads. Process ACH files.
Support Customer Service on an as needed basis, including cash receipting, assisting customers with questions, reconciling and balancing cash drawers, issuing parking permits, etc.
Prepare and execute legally enforceable contracts, research tax and title records to determine property ownership, manage appointments, provide payoff quotes and payment histories, and prepare reconveyance documents.

Qualifications

Experience and Education

Two (2) years of related experience in an accounting environment with emphasis on billings and collections, disbursement of transactions, review of record-keeping procedures, and development of reports. Minimum of one (1) year experience using a financial software.
Equivalent to an Associate’s Degree in Accounting or related field.

Contact Information

Applications accepted online only: https://cityofvancouver.wd5.myworkdayjobs.com/en-US/COV

Links

https://cityofvancouver.wd5.myworkdayjobs.com/COV/job/LOC0076-City-Hall—4th-Floor/Senior-Accounting-Clerk_21-0120

Other Information