Posting Date:  01/21/2023
Job Title:  System and Reports – Assistant Manager (FA5): Olympia/Flexible
Salary:  $61,632 – $82,896 Annually
Entity:  Employment Security Department
Closing Date:  Open


Our ideal candidate will have an accounting degree, state accounting experience, be extremely detail-oriented with excellent analytical skill, and have supervisory experience. This is a full-time/permanent, Fiscal Analyst 5 (FA5), System and Reports Assistant Manager position with flexible schedule options working part-time in office and part-time telework.

As a lead supervisor for accurate and timely cost allocation accounting, including annual submittal of the agency’s cost allocation plan to DOL. You will also perform and supervise general ledger corrections, monthly and annual fiscal close activities and train staff on use of Enterprise reporting tools. To learn more about our Mission and Values please visit: Link to ESD Values (Download PDF reader).

NOTE: This opportunity is open until filled, the hiring manager reserves the right to make a hire and close this post at any time beyond the required seven (7) days.
As the System and Reports Management Analyst you will supervise and review monthly cost allocation distribution of expenditures and annually develop the agency cost allocation plan for submittal to Department of Labor for approval. Monthly, analyze expenditures to ensure compliance with allowable costs and cost allocation rules. Additionally, you will perform reconciliation of expenditures to revenue. Ensuring expenditures are charged to the proper cost pools, and allocated properly, excess costs are appropriately charged to fund sources other than the grant, and corresponding federal reporting is accurate. Ensures that managers are aware of and involved in what is being charged to the indirect cost pool, AS&T.

Primary Duties

Develop training materials for chart of accounts and ESD cost allocation plan. Develop the biennial the chart of accounts. Explain account coding structure to ESD managers.
Ensures cost allocation methods are compliant with Federal circulars and Code of Federal Regulations.
Research and provide expenditure status information; perform complex financial analysis.
Analyzes and makes recommendations to improve accuracy, accounting processes and methodologies for shared direct costs and indirect costs.
Develop the agency’s cost allocation plan and policies and procedures regarding cost allocation.
Key participant in all special projects with an impact to accounting applications. Act as accounting/financial subject matter expert.
Review works performed by the other fiscal analysts
Assist manager in annual and biennial fiscal close by gathering and analyzing the data.


What you bring:

Option 1: A Bachelor’s degree, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting and three (3) years of relevant professional experience.

** Professional experience may substitute for education but not usually for the credit hours.

** A Master’s degree in a financial related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant can be substituted for professional experience.

Option 2: A combination of education and/or relevant experience equivalent to seven (7) years which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting.


State accounting experience

Education to Experience Equivalences:
Associate Degree = 2 years | Bachelor Degree = 4 years | Masters or Higher = 5 years

Additional Requirement of Employment:
Must be able to pass an Unemployment Insurance (UI) Claim & Benefit Information Review.
Per Gov. Inslee’s Directive 22-13.1, employees of the Washington State Employment Security Department (ESD) must be fully vaccinated against COVID-19. A person is considered fully vaccinated two weeks after the final dose of an authorized COVID-19 vaccine series. As a condition of employment, ESD employees are required to provide proof of vaccination before starting work. A medical or religious exemption may be requested for accommodation.
Please submit your Cover Letter and Resume with your Online Application through the “Add Attachments” field. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see attachments” may be considered incomplete.

Supplemental Information
Our agency’s mission and values drive every decision that we make, determine how we interact with others, and are at the core of who we are. We value Collaboration, Diversity, Equity, Inclusion, Innovation and Integrity, Investing in our people, and Service with kindness. We understand that a work environment that respects your work/life balance is key; that’s why many of our positions are eligible for flexible work schedules and teleworking opportunities. Through support, value, and trust, our employees are empowered to grow and develop into their best self.

Opportunity for All
We strive to create a working environment that includes and respects cultural, ethnic, racial, religious, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, people with disabilities, people over 40 years of age, people with religious beliefs, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.

The Employment Security Department is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities.

Contact Information

If you are a person needing assistance in the application process, if you need this job announcement in an alternate format, or if you have general questions about this opportunity, please contact Jeanette Nelson or 564-200-2475 the Talent Acquisition Team, or Washington Relay Service 711. If you are having technical difficulties creating, accessing, or completing your application, please contact or (360) 664-1960 or toll free (877) 664-1960, Washington Relay 711.


Other Information