|Job Title:||Temporary Accountant|
|Entity:||City of Oak Harbor|
|Closing Date:||First Review February 22, 2021|
The City of Oak Harbor is looking for a customer service orientated temporary accountant to fill an immediate need in our Finance Department. This is a non benefited position for up to one year, with the potential to move into a permanent benefited position.
The Finance Department vision is to provide accurate technical information, timely assistance, financial leadership, and operational excellence in the delivery of service to our customers.
Performs intermediate level professional accounting work, including the preparation of various financial reports per requirements established by the State of Washington. This position is responsible for the accuracy and professional integrity of the City’s financial systems, compliance, reporting and analysis; working as part of a team serving the internal and external customer base of the city; and consistently provide quality services.
ESSENTIAL JOB FUNCTIONS:
Assist in day-to-day training and coaching, and be a resource to department staff as required, as well as City employees as needed.
Develop and maintain current SOP (Standard Operating Procedures) with step-by-step instructions for critical functions; test those SOP’s by having another accountant run the activity/function periodically to ensure the SOP’s are accurate and adequate.
Cross train for payroll and accounts payable processing and review quarterly and annual reports created by Payroll.
Make customer services a priority by establishing and maintaining effective and cooperative working relationship with City officials, department heads, co-workers, supervisors and the general public using good judgement to handle customer complaints, respond to inquiries and resolve concerns in a positive and timely manner using tact and courtesy, sometimes under stressful situations.
Assist the Finance Director and City Staff in the development of the Bi-Annual Budget, input budget amendments, budget adjustments, and researching budget variances.
Coordinate, prepare and/or assist in the City’s comprehensive annual financial report including statements such as the balance sheet, income statement, and budgetary comparison statement, statement of cash flow, statement of net assets and statement of activities. Prepare other financial spreadsheets and data flow projections during the year to support annual report requirements.
Participate as a member of the audit team during the City’s annual audit with members of the State Auditor’s Office.
Serve as a financial resource to other City departments and perform duties such as preparing profit and loss statements, reconciling general ledger accounts, preparing journal entries to record financial transactions, and researching budgetary variances.
Collect, prepare, post and retain monthly journal entries. Balance journal entries at the fund level and distribute monthly financial reports to City users.
Prepare monthly budget variances and progress reports for the Finance Director.
Reconcile all City cash accounts to the general ledger on a monthly basis. Retain reconciliations and bank records in orderly fashion.
Setup and maintain project accounting on multi-year projects, be a resource to project management team for financial reporting and tracking.
Grant financial management including: initiate or verify quarterly financial reports; if needed prepare summary spreadsheets, review financial reporting to ensure costs are allowable; and initiate the draw of federal or state funds.
Administer and maintain the City’s chart of accounts, set up new accounts, updating or conversions, and installation of new financial software.
Auditing departmental, finance, sales tax, and business licensing accounts for discrepancies as needed or requested by Department Directors or as part of annual verification.
Knowledge of generally accepted accounting principles and the fundamental theories in accounting and finance.
Basic knowledge of automated accounting information systems.
Written skills, oral communications skills and ability to compose complex correspondence and reports as well as ability to research, organize and compile data into meaningful reports. Thorough knowledge of English, spelling, grammar, vocabulary, punctuation and mathematics.
Ability to solve problems and provide a decision and/or recommendation and to communicate complex information orally and writing.
Ability to work under the pressure of multiple projects and deadline situations.
Ability to perform work activities neatly and accurately.
Ability to work independently of specific instruction but in conformance with established practices and procedures as well as the ability to assist in day-to-day training and supervisory functions.
Ability to utilize standard office equipment including personal computer and associated City and department-specific software.
Knowledge of technical accounting, financial management, investment, audit and tax practices in a government environment utilizing the municipal accounting systems.
Experience and Training Requirements:
Bachelor’s Degree or equivalent in Accounting, Finance or related discipline and
Three (3) years professional work experience in accounting, general ledger, and internal audit experience, preferably in a government setting.
Certification as a CPA or CMA is desirable.
Excellent computer operation skills and experience with a variety of software programs including Microsoft Office applications, database, customized and menu-driven programs. Strong MS Excel and MS Word skills required.
Valid Washington State driver’s license or otherwise establish the ability to perform the job in an equally efficient manner without driving.
Must pass driver’s abstract and background check to include credit check to be bonded.